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Purchaser Administrator

  • Full Time, onsite
  • Y3 DISPLAY & STORAGE SYSTEM (M) SDN BHD
  • Johor Bahru, Malaysia
RM 2,200 - RM 2,500 / month

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*Experience is preferred*Ability to communicate in English,Bahasa Malaysia/Mandarin*Good interpersonal Skill-Able to work well in a team.*Responsibilities, Hardworking, punctual, committed and good discipline.*Computer literate. (Microsoft office & Autocount Accounting software)*Willing to learn and committed to work.*Possesses positive work attitude and able to perform multi-tasking.*5.5 working days

Job Description:

Purchase* Identify potential suppliers and evaluate their capabilities.* Collaborate with different departments to understand material and product requirements.* Develop procurement plans based on production needs, project timelines, and inventory levels.* Create and issue purchase orders (POs) based on inventory needs and project requirements.* Track and manage purchase orders from placement to delivery.* Ensure timely delivery of goods and services, meeting agreed-upon timelines.* Work closely with warehouse or inventory teams to ensure stock accuracy.* Address any issues related to product quality or delivery discrepancies.* Maintain accurate records of purchase orders, contracts, and correspondence.* Data entries for goods received, invoices and check statement.* Ensure all documentation complies with company policies and legal requirements.* Work with sales, finance, and logistics teams to ensure smooth operations and product availability.

Administrative

  • Minimum education: Diploma and above
  • Language required: English, Bahasa Malaysia, Mandarin
  • Provide general administrative support to the technical team, including scheduling meetings, managing calendars, and coordinating appointments.
  • Maintain and organize technical department files, documents, and records (both digital and physical).
  • Handle correspondence, including emails, phone calls, and other forms of communication, on behalf of the technical department.
  • Prepare and organize meeting agendas, notes, and follow-up actions for technical discussions or project meetings.
  • Help in the preparation and tracking of technical project documentation, such as project plans, status reports, and change logs.
  • Organize and update internal documentation repositories for easy access by the technical team.
  • Ensure that all technical documentation is consistent, accurate, and up to date.
  • Track and manage the inventory of technical equipment, tools, and software.
  • Ensure that equipment is properly maintained and that replacement or repair needs are reported.
  • Assist in procurement of technical resources, ensuring that all necessary equipment and materials are available when required.
  • Monitor and process invoices for technical supplies and services.
  • Facilitate communication between the technical department and other departments
  • erform general administrative duties like filing, document preparation, data entry, and office organization.
  • Handle general inquiries from other departments, customers, or clients related to technical matters.
  • Opportunities for promotion
  • Attendance allowance
  • Performance bonus