HR & Admin Executive

Role & Responsibilities: • Manage the end-to-end recruitment lifecycle, including job postings, resume screening, Organise & coordinate interviews, recruitment, onboarding, and maintaining a talent pipeline to meet future hiring needs. • Process monthly payroll for staff in the retail outlets, which include salary, OT, sales commissions, incentives, bonuses, benefits, taxes, and various payroll deductions as well as maintain payroll records. • Prepare HR related correspondence and documentation with careful attention to legal requirement and HR practice such as employment letter, confirmation, promotion/increment, counselling warning, disciplinary letter, memo, policy and etc. • To perform monthly statutory submissions to government authorities (LHDN, KWSP, SOSCO, EIS) and ensure all statutory requirements are adhered to at all times. • Stay updated on payroll legislation, tax regulations and prepare yearly EA forms for all employees. • To update and maintain employee records, attendance, leave in HR system and employee personnel records and documentation from time to time. • Providing administrative support, such as scheduling meetings, managing calendars, and handling inquiries • Ensuring compliance with relevant HR and labour laws and regulations • Collaborating with cross-functional teams to improve HR processes and procedures • Performing other ad-hoc HR and administrative duties as required Requirements: • Educational Background: Possess at least a Diploma or Degree in HR Management, Business Studies, Business Administration, or a related field. • Relevant Experience: Minimum of 2 years of experience in an HR and administrative role. • Knowledge & Skills: Strong knowledge of HR best practices, as well as relevant labour laws and regulations. • Communication Skills: Proficient in both written and spoken English. Mandarin proficiency is an added advantage. • Independent Worker: Proactive, organized, and detail-oriented, with the ability to multitask and prioritize tasks effectively in a fast-paced environment. • Technical Proficiency: Proficient in Microsoft Office Suite, with experience using HR information systems and databases. • Analytical Mindset: Strong organizational, time-management, and analytical abilities for handling complex tasks. • Interpersonal Skills: Excellent communication and interpersonal skills, with the ability to build effective relationships with employees at all levels.