Admin Assistant

ENGINEERING DEPARTMENT – Admin Assistant Responsibilities  Provide administrative support to the team and related departments.  Manage office documentation filing.  Handle incoming and outgoing calls, emails, and documents.  Prepare accurate quotations and cost estimations for projects.  Work with internal teams (e.g., engineering, procurement) to gather necessary info for quotations.  Communicate with suppliers, vendors, and external parties to obtain price quotes and product details.  Process and maintain all documentation related to quotations, costing, and project specifications.  Ensure timely follow-up on enquiries sent to clients or suppliers.  Coordinate with internal teams to ensure quotations reflect accurate details.  Assist in preparing proposals and bid documents.  Handle administrative tasks within the Engineering department as needed.  Perform ad-hoc duties assigned by Management. Expectation:  Strong communication skills to liaise with internal teams and external vendors.  Highly organized with the ability to track and manage multiple quotations and cost details.  Proactive in seeking out necessary information to complete tasks.  Ability to work well under pressure and meet deadlines.  Adheres to company policies and SOPs.  Tech-savvy and willing to learn new digital tools or systems used by the company. Requirements  Diploma or higher in Business Administration, Commerce, Engineering or a relevant field.  1 - 2 years of experience in an administrative or support role.  Familiarity with quotation and costing procedures is an advantage.  Responsible with document handling and consistent in follow-up tracking.  Positive working attitude, self-motivated, and able to work independently with integrity.  Good interpersonal skills and clear communication.  Proficient in Microsoft Office tools, and willing to learn and adapt with accounting system.  Communicates well in English and Bahasa Malaysia; Mandarin is an advantage.