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Jobs or company...
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Administrator based in Shah Alam

RM 3,500 - RM 5,000 / month
Checking job availability...
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Client info:

Our client, established in Malaysia in 2024, is a pharmaceutical company originally based in Singapore, with a strong focus on distributing and retailing premium pharmaceutical products. It serves both medical professionals and consumers, providing a broad spectrum of healthcare solutions designed to enhance patient outcomes. Renowned for prioritizing exceptional customer service and maintaining stringent product standards, the company has earned a respected reputation as a growing SME in the regional healthcare market. Its dedication to delivering affordable and effective healthcare solutions solidifies its role as a reliable partner in the pharmaceutical industry in Singapore.

Position: Administrator
Location: Subang Jaya

Responsibilities:

Office Administration & Operations:

  • Manage day-to-day administrative activities to ensure the smooth functioning of the office.
  • Maintain and organize office files, records, and documentation.
  • Assist in coordinating office events, meetings, and appointments.
  • Order and maintain office supplies and equipment.
  • operations, supply chain, and e-commerce

Financial Management & Bookkeeping:

  • Maintain accurate financial records including accounts payable, receivable, and general ledger.
  • Prepare and process invoices, expense reports, and financial statements.
  • Reconcile accounts and manage cash flow to ensure financial accuracy and accountability.
  • Assist in the preparation of monthly, quarterly, and annual financial reports.
  • Manage payroll processing and ensure accurate record-keeping for employee salaries, benefits, and deductions.
  • Work with auditors to ensure compliance with statutory requirements.

SAP System Management:

  • Efficiently manage and maintain SAP system data related to financial transactions.
  • Generate reports and assist with SAP-related tasks to support financial planning and analysis.
  • Troubleshoot and resolve any SAP-related system issues.

Human Resources & Compliance:

  • Assist with HR tasks including recruitment, onboarding, employee record maintenance, and leave management.
  • Administer employee benefits and welfare programs.
  • Ensure compliance with Malaysia's labour laws, including employment contracts, statutory benefits (EPF, SOCSO), and employee rights.
  • Act as a liaison between management and employees to ensure smooth communication and handle employee queries.
  • Maintain up-to-date knowledge of manpower and labour laws to ensure the company complies with legal and regulatory requirements.

Requirements:

  • Bachelor’s degree in Business Administration, Accounting, Finance, or related field.
  • Proven experience as an Office Administrator, preferably with experience in finance, bookkeeping, and human resources.
  • Hands-on experience with SAP systems and financial management tools.
  • Strong understanding of Malaysia’s manpower laws and regulations.
  • Knowledge of HR best practices and procedures.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Excellent organizational, communication, and multitasking skills.
  • Strong attention to detail and problem-solving abilities.

Remuneration Package:

Basic: Salary

EPF, SOCSO, EIS;

Benefits:

  • 13th Month AWS (Annual Wage Supplement)

Working Days: 5 days' work week (Mon to Fri)
Working Hours: 9am to 6pm

Job Type: Full-time

Pay: RM3,500.00 - RM5,000.00 per month

Experience:

  • Administrative: 2 years (Preferred)

Language:

  • Mandarin & English (Preferred)

Work Location: In person