Human Resources Executive

ROLES & RESPONSIBILITIES

HR Operations and Administration:

• Process and issue staff-related documents, including Appointment Letters, Redesignation Letters, Confirmation Letters, Salary Settlements/Adjustments and compile HR reports for management.
• Handle insurance and SOCSO claims, ensuring timely submission and follow-ups.
• Send confirmation letters for employees and follow up with the Head of Department (HOD) for approvals.
• Update and maintain employee insurance records, ensuring timely registration and removal based on employment status.
• Provide administrative support in implementing and executing HR functions as required.
• Maintain and update employee records in the HR system to ensure data accuracy and compliance.
• Generate and analyze workforce and attendance reports to assist management in decision-making.
• Manage HR correspondence, including employment confirmation, termination notices, and support letters, ensuring proper documentation.
• Oversee the HR Assistant in managing part-time employees and foreign worker administration.
• Verify and process payments to vendors for part-time and foreign workers, ensuring accuracy and compliance with company policies.
• Collaborate with vendors to ensure the smooth hiring and management of part-time and foreign workers based on operational needs.
• Act as a liaison between external vendors and internal employees, ensuring efficient HR service delivery.
• Manage insurance schemes, including policy proposals, coverage management, claim processing, settlements, and monthly reports.
• Oversee HR processes across the entire employee life cycle, ensuring all HR documentation is properly managed.
• Lead general administrative functions to ensure smooth daily operations.
• Assist in the preparation of company events and meetings as needed.

Payroll Management

• Prepare monthly payroll for Logistics and Shared Services, ensuring accurate salary computation, reconciliation of payroll data, and timely payment.
• Register new employees in the payroll system, including data entry, Employee Self-service (ESS) setup, and system maintenance.
• Assist in supervising the overall payroll process to ensure precise calculations of salaries, allowances, and deductions in accordance with company policies and labor regulations.
• Verify overtime claims to ensure compliance with internal policies and statutory requirements.
• Support the Payroll Specialist in generating payroll reports, performing reconciliations, and preparing documentation for compliance filings and audits.
• Ensure accurate and timely submission of statutory contributions including EPF, SOCSO, EIS, PCB, and HRDF.
• Handle tax computations for employees in compliance with LHDN requirements and prepare annual income tax documents such as EA Forms and E Forms.
• Ensure payroll reports are accurate and ready for management review.
• Carry out special assignments, ad-hoc tasks, and other HR-related responsibilities as assigned by management.

QUALIFICATION & EDUCATION

• Diploma or Degree in any related

PREFERRED SKILLS

• Basic computer, Particular in Microsoft Office (Word, Excel)

MINIMUM YEARS OF EXPERIENCES

• Minimum of 5 years’ experience in Human Resources Executive

Job Types: Contract, Internship
Contract length: 6 months

Pay: RM3,000.00 - RM3,500.00 per month

Benefits:

• Free parking
• Opportunities for promotion
• Professional development

Schedule:

• Day shift
• Monday to Friday

Language:

• Mandarin (Preferred)
• Bahasa (Preferred)

Work Location: In person

Application Deadline: 04/30/2025
Expected Start Date: 06/02/2025