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Executive Assistant cum HR Coordinator

RM 4,000 - RM 6,000 / month

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Job Summary:

We are seeking a proactive, detail-oriented, and highly organized Executive Assistant cum HR Coordinator to support senior leadership while also managing day-to-day human resource functions. This dual-role position requires exceptional multitasking abilities, confidentiality, and a strong understanding of both administrative and HR processes.

Key Responsibilities:

Executive Assistant Duties:

  • Provide high-level administrative support to the CEO and/or senior leadership.
  • Manage CEO meetings and appointments calendar.
  • Coordinate CEO travel arrangements, accommodations, and itineraries , ie. flight booking , visa
  • Coordinate with CEO’s and family matters and any ad hoc requests to ensure tasks are completed in timely and accurate manner.
  • Manage and handle all aspects of local and overseas confidential correspondences and agreements.
  • Act as a point of contact between executives and internal/external stakeholders.
  • Assist in organizing corporate events, offsites, and board meetings.

Human Resources Duties:

  • Assist in the recruitment process: posting jobs, screening resumes, scheduling interviews.
  • Maintain employee records and HR documentation (e.g., contracts, onboarding materials).
  • full spectrum of HR that includes hiring process, employees onboarding/offboarding process, , payroll, EPF, SOCSO, EIS, PCB, employees attendance and leaves, and employees insurance.
  • Monitor HR policies and ensure compliance with labor laws and company standards.

Qualifications:

  • Bachelor’s degree in Business Administration, Human Resources, or a related field.
  • 2–5 years of experience in a similar dual role or as an EA/HR Assistant.
  • Strong organizational and time management skills.
  • Excellent written and verbal communication.
  • High level of discretion and confidentiality.
  • Proficiency in Microsoft Office Suite and HR software/tools (e.g., INFOTECH).

Preferred Skills:

  • Knowledge of labor laws and HR best practices.
  • Experience in a fast-paced, multi-tasking environment.
  • Ability to work independently and collaboratively.
  • Problem-solving attitude and high attention to detail.

Job Type: Full-time

Pay: RM4,000.00 - RM6,000.00 per month

Benefits:

  • Flexible schedule
  • Health insurance
  • Maternity leave
  • Meal provided
  • Opportunities for promotion
  • Parental leave
  • Professional development

Schedule:

  • Monday to Friday

Work Location: In person

Expected Start Date: 06/01/2025