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Executive Secretary

RM 4,000 - RM 5,000 / month

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  • Organize, maintain, and update senior management’s schedules, appointments, and travel arrangements. • Coordinate logistics for meetings, conferences, workshops, and seminars, ensuring timely preparations and follow-ups.
  • Prepare agendas, minutes, presentations, and reports for internal and external meetings.
  • Ensure accurate and timely data entry into company databases and systems.
  • Act as a liaison between senior management and internal departments, ensuring effective and timely communication.
  • Facilitate coordination with external stakeholders including distributors, suppliers, and healthcare professionals. Copyright 2024 VATECH Networks | All Rights Reserved. / Confidential
  • Handle inquiries, ensuring efficient responses and appropriate resolution of issues.
  • Support senior management on specific projects including market research, competitor analysis, and preparation of strategic presentations.
  • Oversee office supplies inventory, ordering, and restocking as necessary.
  • Facilitate internal communication regarding product launches, promotions, and technical updates.
  • Bachelor’s degree or diploma in Business Administration or related field.
  • Minimum of 3–5 years of experience as an executive secretary or administrative assistant, preferably in the healthcare or dental industry.
  • Excellent written and verbal communication skills in English and Bahasa Malaysia (additional languages advantageous).
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and digital meeting platforms (Zoom, MS Teams).
  • Strong organizational and time management capabilities.
  • Ability to maintain confidentiality and professionalism.
  • Detail-oriented with the capacity to multitask effectively.
  • Medical insurance
  • Flexible working hours
  • Annual leave
  • EPF/SOCSO
  • Allowance (Mobile phone)