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Admin Executive

RM 1,800 - RM 1,800 / month

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Key Responsibilities:

Outlet Administration:

  • Manage day-to-day outlet operations, including maintaining outlet supplies, equipment, and facilities.
  • Ensure the cleanliness and organization of the outlet environment.
  • Coordinate with vendors and service providers for outlet maintenance and repairs.

Documentation & Record-Keeping:

  • Maintain accurate and up-to-date records of outlet documents, correspondence, and reports.
  • Organize and manage filing systems (both physical and digital) for easy retrieval of information.
  • Handle confidential information with utmost discretion and professionalism.

Communication & Coordination:

  • Act as a point of contact for internal and external communications, including emails, phone calls, and inquiries.
  • Schedule and coordinate meetings, appointments, and events for management and staff.
  • Prepare and distribute meeting agendas, minutes, and follow-up action items.

Procurement & Inventory Management:

  • Manage procurement of outlet supplies and equipment, ensuring cost-effectiveness and quality.
  • Track inventory levels and maintain an efficient stock management system.
  • Liaise with suppliers and negotiate terms to optimize procurement processes.

Support for Administrative Projects:

  • Assist in organizing company events, training sessions, and other corporate activities.
  • Support HR and finance teams with administrative tasks, such as onboarding new hires and processing invoices.
  • Handle travel arrangements for employees, including bookings and itinerary management.

Compliance & Policy Implementation:

  • Ensure compliance with company policies and procedures in all administrative activities.
  • Assist in updating and enforcing office policies to promote a productive work environment.

Reporting & Analysis:

  • Prepare administrative reports and presentations as required by management.
  • Provide updates on administrative expenses and suggest cost-saving measures.

Collaboration & Teamwork:

  • Work closely with other departments to provide administrative support and align operations with company objectives.
  • Support the General Manager – DeMi Coffee Division in executing administrative initiatives.
  • Act as a liaison between management and staff to ensure effective communication and task follow-ups.

Job Type: Full-time

Pay: RM1,800.00 per month

Education:

  • Diploma/Advanced Diploma (Preferred)

Work Location: In person