
Reservation/Customer Service Assistant
RM 2,000 - RM 2,500 / month
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Manages reservation
- Handling New booking, Booking Amendment, Booking Cancellation via various methods, including mail, telephone, CCS, property owners and Greystone’s management.
- Maintain an organized system for managing reservations, ensuring accuracy and availability.
Check-In/Check-Out: Assist guests with check-in and check-out through CCS or phone calls
- Verify guests’ reservations and assist with the check-in process.
- Provide information about hotel facilities and any necessary assistance.
- Manage check-out procedures, settle payments, and ensure a smooth departure process.
Handling Guest Queries
- Respond promptly to guest inquiries via CCS, over the phone, or via email.
- Coordinate with the property team regarding guest requests or concerns.
- Provide information about hotel services, local attractions, transportation, and dining options.
Complaint Resolution
- Listen attentively to guest complaints, showing empathy and understanding.
- Take appropriate action to resolve issues, involving management if necessary.
- Follow up with guests to ensure their satisfaction and a positive resolution.
Guest Requests
- Fulfill guest requests promptly, whether for extra amenities, room changes, or special accommodations.
- Coordinate with the property team regarding guest requests or concerns.
Reservation Cancellations and Modifications
- Assist guests with modifying or canceling reservations according to hotel policies, except for OTA bookings, which guests must handle directly with the OTA.
- Communicate any cancellation fees or terms to guests and process refunds or adjustments as needed.
Payment Processing
- Handle guest payments, process invoices, and accurately manage billing information.
- Collect the deposit during check-in via bank transfer or credit card. For cash payments, instruct guests to pay directly at the counter (for properties with a counter); otherwise, inform the person in charge at the property to collect the payment.
Maintaining Records
- Keep detailed and accurate records of guest interactions, requests, reservations, and payments.
- Use hotel management software or systems to update and maintain databases.
Collaboration
- Coordinate with other departments to ensure a seamless guest experience.
- Communicate guest needs or special requests to relevant staff members.
Up-selling and Promotions
- Inform guests about additional services, upgrades, or promotions available during their stay.
- Encourage guests to consider additional amenities or services that could enhance their experience.
Daily Report/ Printing
- Prepare reports according to operational needs. For example, the night shift prepares daily departure invoices for OTAs and submits them to finance, sends check-out messages to all departing guests, sends the arrival guest list to Scarletz, and sends the departure guest list to Colony and 99, among other tasks.
Job Types: Full-time, Internship
Contract length: 3 months
Pay: RM2,000.00 - RM2,500.00 per month
Benefits:
- Maternity leave
- Opportunities for promotion
- Parental leave
- Professional development
Schedule:
- Rotational shift
Supplemental Pay:
- Attendance bonus
- Commission pay
- Overtime pay
Application Question(s):
- What is your current salary? "____"
- What is your expected salary? "____"
- When is your earliest available date? "____"
Application Deadline: 03/31/2025