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Reservation/Customer Service Assistant

RM 2,000 - RM 2,500 / month

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Manages reservation

  • Handling New booking, Booking Amendment, Booking Cancellation via various methods, including mail, telephone, CCS, property owners and Greystone’s management.
  • Maintain an organized system for managing reservations, ensuring accuracy and availability.

Check-In/Check-Out: Assist guests with check-in and check-out through CCS or phone calls

  • Verify guests’ reservations and assist with the check-in process.
  • Provide information about hotel facilities and any necessary assistance.
  • Manage check-out procedures, settle payments, and ensure a smooth departure process.

Handling Guest Queries

  • Respond promptly to guest inquiries via CCS, over the phone, or via email.
  • Coordinate with the property team regarding guest requests or concerns.
  • Provide information about hotel services, local attractions, transportation, and dining options.

Complaint Resolution

  • Listen attentively to guest complaints, showing empathy and understanding.
  • Take appropriate action to resolve issues, involving management if necessary.
  • Follow up with guests to ensure their satisfaction and a positive resolution.

Guest Requests

  • Fulfill guest requests promptly, whether for extra amenities, room changes, or special accommodations.
  • Coordinate with the property team regarding guest requests or concerns.

Reservation Cancellations and Modifications

  • Assist guests with modifying or canceling reservations according to hotel policies, except for OTA bookings, which guests must handle directly with the OTA.
  • Communicate any cancellation fees or terms to guests and process refunds or adjustments as needed.

Payment Processing

  • Handle guest payments, process invoices, and accurately manage billing information.
  • Collect the deposit during check-in via bank transfer or credit card. For cash payments, instruct guests to pay directly at the counter (for properties with a counter); otherwise, inform the person in charge at the property to collect the payment.

Maintaining Records

  • Keep detailed and accurate records of guest interactions, requests, reservations, and payments.
  • Use hotel management software or systems to update and maintain databases.

Collaboration

  • Coordinate with other departments to ensure a seamless guest experience.
  • Communicate guest needs or special requests to relevant staff members.

Up-selling and Promotions

  • Inform guests about additional services, upgrades, or promotions available during their stay.
  • Encourage guests to consider additional amenities or services that could enhance their experience.

Daily Report/ Printing

  • Prepare reports according to operational needs. For example, the night shift prepares daily departure invoices for OTAs and submits them to finance, sends check-out messages to all departing guests, sends the arrival guest list to Scarletz, and sends the departure guest list to Colony and 99, among other tasks.

Job Types: Full-time, Internship
Contract length: 3 months

Pay: RM2,000.00 - RM2,500.00 per month

Benefits:

  • Maternity leave
  • Opportunities for promotion
  • Parental leave
  • Professional development

Schedule:

  • Rotational shift

Supplemental Pay:

  • Attendance bonus
  • Commission pay
  • Overtime pay

Application Question(s):

  • What is your current salary? "____"
  • What is your expected salary? "____"
  • When is your earliest available date? "____"

Application Deadline: 03/31/2025