ADMIN ASSISTANT (ACCOUNT)

1. Administrative Support

• Provide day-to-day administrative support to the Accounts Department.
• Organize and maintain accounting files, documents, and records in an orderly manner (physical and digital).
• Assist in preparing reports, letters, and documents as required by the finance team.
• Handle incoming and outgoing mails, emails, and phone calls related to accounts.

2. Data Entry & Documentation

• Perform accurate data entry for invoices, receipts, payments, and journal entries into the accounting system.
• Assist in the preparation and issuance of payment vouchers, invoices, and credit notes.
• Update spreadsheets and internal databases with financial data.
• Scan, file, and archive financial documents according to audit and company requirements.

3. Account Payable & Receivable Support

• Assist in tracking supplier invoices and ensure timely payment processing.
• Help follow up with clients for outstanding payments and update the receivables list.
• Match purchase orders, delivery orders, and invoices for payment processing.
• Prepare simple payment schedules and reminders.

4. General Office Duties

• Maintain office supplies inventory for the Accounts Department.
• Ensure proper housekeeping of the finance workspace.
• Perform any other administrative or accounting-related tasks as assigned by the superior.

Requirement:

1. Education & Qualifications

• Minimum SPM / STPM / Diploma in Accounting, Business Administration, or related field.
• Basic accounting knowledge or coursework is an added advantage.

2. Experience

• At least 1–2 years of relevant working experience in administration, accounts support, or clerical duties.
• Fresh graduates with internship experience in a finance/admin role are also encouraged to apply.

3. Technical Skills

• Proficient in Microsoft Office applications, especially Excel, Word, and Outlook.
• Familiarity with basic accounting software (e.g., UBS, SQL, AutoCount, or similar) is preferred.
• Comfortable with data entry, managing files (physical & digital), and handling office communication.

4. Organizational & Administrative Skills

• Good attention to detail for accurate data entry and document management.
• Strong organizational skills to maintain proper filing systems and handle multiple tasks.
• Ability to manage time efficiently and meet deadlines.

5. Communication & Interpersonal Skills

• Basic written and verbal communication skills in English and Bahasa Malaysia.
• Able to communicate professionally with suppliers, clients, and internal staff.
• Good team player with a helpful and cooperative attitude.

6. Other Requirements

• Responsible, trustworthy, and maintains confidentiality with financial data and documents.
• Willing to perform general office duties and support the finance team in various tasks.
• Able to adapt to changing priorities and work under minimal supervision.

Job Types: Full-time, Permanent

Pay: RM1,800.00 - RM2,500.00 per month

Benefits:

• Health insurance
• Maternity leave
• Opportunities for promotion
• Parental leave
• Professional development

Schedule:

• Day shift

Supplemental Pay:

• Overtime pay
• Performance bonus

Ability to commute/relocate:

• Port Klang: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Accounting: 1 year (Required)

Language:

• English (Preferred)
• Bahasa (Preferred)

Location:

• Port Klang (Preferred)

Willingness to travel:

• 75% (Preferred)

Work Location: In person