Human Resource and Admin Assistant

Job Summary:

The Human Resource and Admin Assistant will be responsible for performing HR-related duties on a professional level and works closely with senior HR management in supporting designated geographic regions. This position carries out responsibilities in the following functional areas: benefits administration, employee relations, training, performance management, onboarding, policy implementation, recruitment/employment, affirmative action, and employment law compliance. Proficiency in infotech systems is highly desirable. The Admin and Human Resource Assistant will primarily support the administrative tasks and assist with HR-related duties.

Key Responsibilities:

Recruitment and Onboarding:

• Develop and implement effective recruitment strategies to attract top talent.
• Conduct interviews, reference checks, and coordinate hiring processes.
• Facilitate the onboarding process for new employees, ensuring a smooth transition.

Employee Relations:

• Address employee concerns and grievances promptly and effectively.
• Foster a positive and inclusive work environment.
• Facilitate conflict resolution and promote a culture of open communication.

Performance Management:

• Assist in the development and implementation of performance appraisal systems.
• Provide support to managers in performance management and employee development.
• Monitor and track employee performance and provide feedback.

Training and Development:

• Identify training needs and develop training programs to enhance employee skills and knowledge.
• Coordinate and conduct training sessions on various HR-related topics.
• Support career development initiatives and succession planning.

Compliance and Policy Implementation:

• Ensure compliance with labor laws, regulations, and company policies.
• Assist in the development and implementation of HR policies and procedures.
• Conduct regular audits to ensure adherence to policies and regulations.

Compensation and Benefits:

• Administer employee benefits programs, including health insurance, retirement plans, and other benefits.
• Conduct salary surveys and analysis to ensure competitive compensation.
• Manage payroll processing and resolve any payroll-related issues.

HR Information Systems (HRIS):

• Maintain and update employee records in the HRIS.
• Generate reports and analyze HR metrics for decision-making.
• Implement and manage HRIS enhancements and upgrades.

Administrative Support:

• Manage office supplies, inventory, and equipment maintenance.
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
• Coordinate and schedule meetings, appointments, and events, including preparing agendas and taking minutes.
• Maintain organized and up-to-date filing systems, both physical and digital.
• Assist with travel arrangements and expense reporting for staff.
• Perform general clerical duties such as photocopying, scanning, and faxing.
• Ensure the office environment is well-organized, clean, and conducive to productivity.
• Support the preparation of reports, presentations, and other documents.
• Liaise with vendors, service providers, and other external contacts as needed.
• Assist in the coordination of company events and activities.

Human Resource Support:

• Assist in the recruitment process, including posting job vacancies, scheduling interviews, and communicating with candidates.
• Help maintain employee records and ensure they are accurate and compliant with regulations.
• Support the onboarding process for new hires, including preparing materials and coordinating orientation sessions.
• Assist with employee benefits administration and respond to related inquiries.
• Provide support in organizing training sessions and employee development activities.
• Help with maintaining HR policies and procedures and communicating them to staff.
• Assist in tracking employee attendance, leaves, and other HR-related metrics.
• Provide general support to the HR team in handling employee relations issues and other HR tasks.

Qualifications:

• Education: High school diploma or equivalent; additional qualifications as an Administrative Assistant or Secretary will be a plus.
• Experience: Proven experience as an Administrative Assistant, Human Resource Assistant, Virtual Assistant, or Office Admin Assistant.

Skills

• Proficiency in MS Office (MS Excel, MS Word, and MS Outlook, in particular)
• Excellent time management skills and ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• Ability to handle sensitive information with confidentiality
• Ability to work independently and as part of a team
• Knowledge of infotech systems and their application in HR

Drop your CV or resume through WhatsApp to +012 379 4870 for an immediate review.

Job Types: Full-time, Permanent

Pay: RM2,000.00 - RM2,200.00 per month

Schedule:

• Monday to Friday

Application Question(s):

• What is your current salary?
• What is your expected salary?
• What is your notice period?
• Are you familiar with info-tech system?

Education:

• Bachelor's (Preferred)

Experience:

• Human resources: 2 years (Preferred)