HR & Administrative Executive [RM2.5K or above]

Job Summary: We are seeking a proactive and organised individual to oversee the human resources and administrative functions of the organisation. This role is ideal for someone with HR training or qualifications who is also comfortable supporting general office operations. The candidate will be responsible for ensuring HR compliance, supporting employee lifecycle processes, and assisting with the day-to-day administrative tasks of the office. ________________________________________ Key Responsibilities: Human Resources (approx. 60–70%) • Maintain and update employee records, files, and HR documentation. • Coordinate recruitment activities including job postings, candidate screening, interview arrangements, and onboarding processes. • Prepare offer letters, employment contracts, and orientation materials. • Administer and track staff leave, medical claims, attendance, and timesheets. • Assist in the preparation of payroll data for submission to payroll vendor or accounts. • Ensure statutory compliance with EPF, SOCSO, EIS, and other employment regulations. • Support performance management processes and employee appraisals. • Handle offboarding processes including exit interviews and clearance procedures. • Coordinate staff engagement initiatives and training sessions. Administrative (approx. 30–40%) • Manage office stationery, pantry supplies, and liaise with vendors for procurement. • Coordinate repair and maintenance of office equipment and facilities. • Organise internal events, meetings, and company functions. • Perform other general office duties as assigned. ________________________________________ Requirements: • Diploma or Degree in Human Resources, Business Administration, or related field. • At least 1–3 years of working experience in a similar HR or Admin role. • Good knowledge of Malaysian labour laws and statutory requirements. • Proficient in Microsoft Office and comfortable using HRIS or basic accounting tools. • Strong communication and interpersonal skills. • Organised, detail-oriented, and able to multitask effectively. • Able to handle confidential information with discretion. ________________________________________ Additional Advantage: • Experience with AutoCount or other payroll/accounting systems. • Familiarity with e-invoicing or online HR platforms. • Basic understanding of office finance processes.