HR and Payroll Executive

Payroll Management (Primary Focus): Process end-to-end monthly payroll accurately and efficiently for all employees, ensuring timely disbursement (within 7 days after the wage period ends). Calculate salaries, wages, overtime, allowances, commissions, bonuses, and deductions in accordance with company policy and the Employment Act 1955. Manage and ensure timely submission of all statutory contributions, including Employee Provident Fund (EPF), Social Security Organisation (SOCSO), Employment Insurance System (EIS), and Monthly Tax Deductions (PCB/MTD) by the statutory deadlines (typically the 15th of the following month). Stay updated and ensure compliance with the Malaysian Employment Act 1955, EPF Act 1991, SOCSO Act 1969, EIS Act 2017, Income Tax Act 1967, and any other relevant legislation or regulations. Handle payroll-related inquiries from employees and resolve any discrepancies promptly. Prepare and distribute monthly payslips to employees. Perform payroll reconciliations and prepare payroll reports for management and finance/accounting. Maintain accurate and confidential payroll records and employee data. Prepare and issue EA forms to all employees by the end of February each year. Manage final salary calculations and tax clearance procedures (CP21/CP22A) for resigned employees. HR Administration & Operations: Maintain accurate employee records (p-files and HRIS), including personal details, employment contracts, leave records, and benefits information. Assist in the recruitment and selection process, including job posting, screening resumes, scheduling interviews, and preparing offer letters. Coordinate and conduct employee onboarding and orientation processes. Administer employee benefits programs, including leave management (annual, sick, maternity, paternity, etc.) and medical claims processing according to company policy. Process and verify staff expense claims, ensuring compliance with company guidelines. Assist in the offboarding process, including exit interviews and final documentation. Prepare HR-related letters (e.g., confirmation, increment, warning letters) as required. Support HR initiatives such as performance management, training coordination, and employee engagement activities. Assist in the development and updating of HR policies and procedures. Generate HR-related reports as needed. Education: Minimum Diploma or Bachelor's Degree in Human Resources, Business Administration, Accounting, Finance, or a related field.