HR & Admin Executive

We are seeking a highly organised and detail-oriented HR and Admin Executive to join our team. The successful candidate will play a key role in managing the daily operations of the HR department and providing administrative support to ensure smooth functioning of the organisation. The HR and Admin Executive will have a strong understanding of HR practices, company policies, and employment regulations. Responsibilities: 1. Human Resources: • Administer the recruitment and selection process, including posting job vacancies, screening resumes, conducting interviews, and making job offers. • Handle new employee onboarding processes, including the preparation of employment contracts, employee information forms, and orientation materials. • Provide support and guidance to expatriate and foreign employees regarding immigration, work permits, visas, and related legal requirements. • Assist in the development and implementation of HR policies and procedures. • Maintain employee records, ensuring accuracy, confidentiality, and compliance with data protection regulations. • Coordinate employee benefits, including enrolment, changes, and terminations. • Conduct regular performance evaluations and assist with performance improvement plans. • Support employee training and development initiatives. • Handle employee relations, addressing and resolving any issues or conflicts in a timely and effective manner. • Maintain accurate employee records and HR databases. • Stay up to date on HR trends, best practices, and legal developments. 2. Administrative Functions: • Oversee day-to-day office operations and provide administrative support to all departments. • Maintain and update administrative policies and procedures to ensure efficient operations. • Assist with travel arrangements, scheduling, and coordination of meetings. • Coordinate and oversee international moves, including relocation, travel arrangements, housing, and settling-in services for expatriate and foreign employees. 3. Expatriate Services: • Serve as the primary point of contact for expatriate employees, providing support and assistance throughout their assignment. • Coordinate immigration processes and visa applications, ensuring compliance with host country regulations and deadlines. • Assist in expatriate compensation management, including tax equalisation, housing, allowances, and benefits. • Provide cultural training and support to expatriate employees to facilitate their successful integration into the new location. • Collaborate with cross-functional teams to ensure expatriate assignments are well-designed and aligned with business needs. 4. Payroll Management: • Process and manage payroll functions, including salary calculation, attendance tracking, and disbursement. • Ensure accurate and timely payroll processing, in compliance with applicable legal and tax requirements. • Handle payroll tax and statutory compliance, including the preparation and filing of required tax reports. • Collaborate with the finance department to reconcile payroll-related accounts and resolve any discrepancies. • Maintain accurate payroll records, perform regular audits, and ensure adherence to internal controls. Requirements: • Bachelor's degree in Human Resources, Business Administration, or a related field. • Proven experience in HR, administration, and payroll. • Comprehensive understanding of HR practices, labour laws, and payroll processes. • Familiarity with WinCom payroll software and TCMS attendance system. • Excellent understanding of employment-related statutory requirements and compliance. • Exceptional attention to detail, accuracy, and problem-solving skills. • Excellent communication and interpersonal skills, with the ability to build relationships with all employees and stakeholders. • Ability to handle sensitive and confidential information with the utmost discretion. • Proficiency in MS Office applications. • Strong organisational and time management abilities. • Required language(s): Bahasa Malaysia, English and Mandarin. • Candidate fluent in Mandarin preferred as role requires candidate to deal with Mandarin speaking expatriate. Benefits: • Competitive salary package. • Comprehensive health insurance and other benefits. • Opportunities for professional development and growth. • Supportive and collaborative work environment.