Document Controller Administrator (Mandarin Speakers)

Job description We’re a newly established company with bold ambitions, and we’re looking for dynamic, driven, and innovative professionals to join our pioneer team! This is a rare chance to shape the future of our company, influence its culture, and grow alongside us. Shangtai Technology was established in September 2008 and successfully listed on the Shenzhen Stock Exchange in December 2022. As an emerging anode material supplier, Shangtai Technology focuses on artificial graphite, which has outstanding advantages in autonomy and integration. Location: Padang Meha, Kulim, Kedah. Job Responsibilities Manage, organize, and maintain all project documents in both physical and digital formats. Ensure all documents are accurately labeled, indexed and stored for easy retrieval. Assist the management to develop and implementing project related SOP. Maintain and update document registers and transmittal sheets. Monitor document lifecycles, implement version control and ensure proper archiving. Distribute documents to relevant stakeholders in a timely and organized manner. Track document distribution and ensure all recipients have the latest version. Verify the accuracy and completeness of documents before approval and distribution. Assist in maintaining the Document Management System. Communicate with engineers, consultants and other teams to ensure proper document flow. Ensure compliance with company policies, industry standards, and audit requirements. Maintain document confidentiality and control access to sensitive information. Assist in project administration task. Others tasks assigned by superior from time to time. Job Requirements Diploma / Bachelor's Degree in any related field. Self-motivated and able to work independently. Prior experience in document control, construction or engineering industries is preferred. Strong attention to detail and accuracy in version control and record-keeping. Good communication skills to coordinate with engineers, consultants and other stakeholders. Proficient command of written and spoken English and Mandarin skills mandatory. Skilled in Microsoft Office. Job summary Responsible for company / construction documents control and record keeping. Key selling points Exciting Opportunity: Join Our Pioneer Team! Fast-Paced Growth – Grow your career rapidly as the company expands. Make a Real Impact – Your ideas and contributions will shape our success.