PAYROLL STAFF

Recruitment Support: Static Guards

• Coordinate with the Operations team to collect new application forms along with all the required supporting documents.
• Requests for KDN, ID cards, name tags, lanyards, and uniforms for newly hired guards.
• Generate uniform deduction forms, where applicable, and obtain signed acknowledgment from the guards.
• Submit updated security personnel biodata to clients based on their requirements.

Attendance Monitoring & Reporting

• Record and update daily, weekly and monthly attendance of all deployed guards across locations.
• Review attendance records to identify and rectify discrepancies in collaboration with the Operations team.
• Submit updated attendance reports to the Head of Department (HOD), General Manager (GM) and Executive Director (ED) for review and record-keeping.

Payroll Processing

• Input and maintain accurate daily attendance and timesheet records for all assigned sites.
• Collect and verify relevant supporting documents for absenteeism, overtime, and other payroll-related matters on a daily basis.
• Prepare deduction lists for hostel accommodations and transportation (where applicable).
• Monitor medical claim usage and initiate salary deductions for claims exceeding approved limits.
• Request and confirm site-specific salary structures, including new site pay rates, buffer rates or special adjustments as required.
• Accurately key in approved timesheets, turnout records, and payroll data, then generate payroll summaries for approval.
• Proceed with monthly Advance requisition and ensure to approve based on the allocated amount.
• Submit finalized monthly attendance and payroll reports to HR, Finance, and HOD for validation and record.
• Ensure both hard and soft copies of payroll and attendance records are properly filed and secured for audit and reference.

Employee Data Management & Records Maintenance

• Maintain an up-to-date database of security guard records including leave balances, training history, salary information.
• Ensure all personal data and employment documentation for guards are securely filed and easily retrievable, both physically and digitally.
• Assist HR with periodic audits, manpower reporting, and compliance with data protection regulations.
• Monitor employment status (active/inactive/resigned) and ensure all related documentation is current.

General Administrative Duties

• Provide administrative support to the HR and Operations departments as needed.
• Support continuous improvement efforts by recommending enhancements to payroll and data management processes.

Qualifications

• Education: Minimum Diploma or equivalent; a background in Human Resources, Business Administration, or related field is an advantage.
• Experience: At least 1–2 years of experience in HR administration, Payroll, or preferably in the security or manpower industry.
• Technical Skills:
• Proficient in Microsoft Office (Word, Excel, Outlook, SQL Payroll).
• Familiar with basic document handling and HR database systems.
• Communication Skills:
• Good written and verbal communication in English and Bahasa Malaysia.
• Able to liaise effectively with internal teams and external clients.

Job Types: Full-time, Permanent

Pay: RM2,800.00 - RM3,000.00 per month

Benefits:

• Health insurance
• Maternity leave
• Opportunities for promotion
• Professional development

Schedule:

• Day shift

Work Location: In person