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Event & Exhibition Executive

RM 3,000 - RM 4,000 / month

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Key Responsibilities (included but not limited to):

  • Sales Generation

- Reach out to companies to promote our event and exhibition services, secures exhibitors and sponsors, builds client relationships, and supports event execution from start to finish.
- Collaborate with event teams to ensure seamless execution and follow-up on post-event feedback for future sales opportunities.

  • Pre-Event Planning:

- Collaborate with event planners and stakeholders to understand event objectives, requirements, and expectations.
- Assist in developing event plans, timelines, and budgets.
- Source and negotiate contracts with vendors, suppliers, and service providers, including venues, catering, audiovisual equipment, transportation, and more.
- Coordinate with various teams to ensure the availability of required resources and equipment.
- Conduct site visits to evaluate potential event locations and ensure they meet the event's needs.

  • Client and Stakeholder Communication:

- Maintain regular communication with clients, stakeholders, and vendors to provide updates on event progress and address any concerns.
- Ensure that all parties involved are well-informed about event logistics and changes.

  • Post-Event Activities:

- Evaluate the event's success by gathering feedback from clients, attendees, and stakeholders.
- Analyze event data, such as attendance numbers and participant feedback, to identify areas for improvement.
- Create post-event reports outlining key statistics, successes, and areas that could be enhanced.

  • Budget Management:

- Monitor event budgets and expenses, ensuring they stay within the allocated limits.
- Keep track of invoices and financial documentation related to event expenditures.

  • Problem Solving:

- Address any unexpected issues or challenges that arise during the event, such as technical glitches or changes in schedule.
- Make quick decisions to resolve problems and minimize disruptions.

  • Cross-functional:

- Working and collaborating closely with other departments and projects as needed to ensure all tasks are delivered efficiently and effectively, enhancing overall productivity and project success.

Requirements

  • Diploma/Bachelor’s degree in event management, marketing, business, or related field. (Relevant experience can be considered in lieu of a formal degree.)
  • Must be able to work in weekend (Depending on activity and events planned)
  • Strong organizational and time management skills to handle multiple tasks and meet deadlines.
  • Excellent communication skills, both verbal and written, to effectively interact with team members, clients, and vendors.
  • Attention to detail and ability to work with precision in planning and executing events.
  • Basic financial and budgeting skills to assist in managing event finances.
  • Proficiency in computer applications such as spreadsheets, word processing, and presentation software.
  • Familiarity with event management software or online registration platforms is a plus.
  • Creativity and problem-solving abilities to handle unexpected challenges.

Benefits

  • Competitive compensation package

- Basic Salary + Parking Credit
- Other allowances where applicable (petrol, toll, meals etc.)
- Performance based bonuses and sales commissions available

  • Comprehensive fringe benefits

- Healthcare and wellbeing packages (medical, dental, optical etc.)
- Employee wellness initiatives (trips, gatherings, dinners etc.)
- Annual leave, sick leave, emergency leave provided (determined by length of service)

  • Professional growth

- Career advancement and promotion opportunities.
- Support for attending function related seminars, courses, events etc.
- Exposure to digitization through exploration of various softwares.

  • Office Environment

- Open concept workstation
- Opportunity to contribute directly to the company’s growth and success.
- Fast-paced and dynamic environment.

Job Type: Full-time

Pay: RM3,000.00 - RM4,000.00 per month

Benefits:

  • Free parking

Schedule:

  • Monday to Friday

Ability to commute/relocate:

  • Sri Hartamas: Reliably commute or planning to relocate before starting work (Preferred)

Experience:

  • event executive: 1 year (Required)

Work Location: In person