ADMIN EXECUTIVE CUM SECRETARY

Responsible for the smooth running & administration of the office and provision of secretarial support to Managing Director Responsibilities: Office Management - cleanliness of office, upkeep of all office automation, replenish office supplies such as pantry and stationery stock Reception duties - answer and direct phone calls, organise & serve refreshments for clients/meetings, distribution of incoming mail, letters, faxes Diary Management - organize and schedule appointments Filing Management - maintain a structured filing system Fleet Management - insurance & road tax renewals of company vehicles Liaising with Suppliers, Building Management Office, Parking Office, Company Secretary and Auditors Travel arrangements - flight tickets, hotel, limo, logistics arrangements for office staff & visiting guests. Claims Management - submit and reconcile monthly travel & credit card expense reports. Petty Cash Management Draft professional emails & letters in English and Bahasa Malaysia Requirements: Minimum 3 years related experience as an administrative assistant, office secretary or personal assistant. Minimum Diploma in Business Administration/Management Knowledge of office management systems and procedures. Good time management skills and the ability to prioritize work. Well organized, attention to detail and problem solving skills