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Admin Assistant

  • Full Time, onsite
  • Behn Meyer Deutschland Holding AG & Co. KG
  • Kuching, Malaysia
Salary undisclosed

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Responsibilities

  • Responsible for issuing daily sales contracts & orders and processing all paperwork associated with customer purchases.
  • Prepare all paperwork associated with debit notes, credit notes (CN), finance tax invoices, indent sales, sales returns and consignment sales.
  • Arrange transportation and issue delivery orders (DO) for third-party warehouse delivery.
  • Prepare the DO / Delivery Instruction Note based on Sales' documentary advice/ notification.
  • Update Material Requirements Planning (MRP) forecast, issue purchase orders and process all paperwork associated with stock, non-stock, and asset purchasing.
  • Print daily tax invoices and prepare pro forma invoices (if any).
  • General housekeeping of all paperwork on open sales orders and sales admin work.
  • Checking of bills for payment. Checking transport bills must ensure that all the returned documents for DO are properly endorsed and notify sales of any discrepancies.
  • Issuing non-compliance reports to respective departments based on the CN/ manual DO.
  • Assist the company in biannual stock count entry.
  • Perform other duties as and when required by the company.

Requirements

  • Candidate must possess at least a Diploma in business administration or equivalent.
  • At least 2-3 years in related work or a clerical position
  • Required skills: Basic computer operations, multitasking skills, independence and being a good team player.
  • Candidates who are well-versed in Microsoft Office applications and SAP systems will have added advantages.
  • Required languages: Strong proficiency in both written and spoken English

Job location

  • Jalan Demak Laut 2, Demak Laut Industrial Park, 93050 Kuching, Sarawak