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Interview: 3-4 Round of Interview
Department: Office Administration
Overview:
The Administration Specialist plays a crucial role in overseeing the administrative functions of the company, including facilities management, and other administrative services, ensuring the smooth and efficient operation of administrative processes.
Qualifications:
- Bachelor's degree in Business Administration, Management, or any related field
- Minimum of 4-6 years of experience in administrative management; preferably from IT industry
- Can speak Mandarin
- Strong knowledge of facilities management, and other administrative functions.
- Excellent communication, interpersonal, and problem-solving skills.
- Proven ability to manage multiple priorities and meet deadlines in a fast-paced environment.
- Proficiency in Microsoft Office Suite and other relevant software applications.
- Experience working in a corporate environment or similar setting is preferred.
Key Responsibilities:
Facilities Management
- Responsible for ensuring all legal permits are obtained and local laws are adhered to on facilities management.
- Oversee the maintenance, safety, and security of company facilities, including offices, workspaces, and common areas.
- Develop and implement policies and procedures to ensure a clean, safe, and efficient working environment.
- Coordinate facility-related projects, such as renovations, repairs, and office relocations, in collaboration with relevant stakeholders.
- Manage vendor relationships and contracts for facility services, including janitorial services, security, and building maintenance.
Other Administrative Services
- Oversee a range of other administrative services, such as mailing and logistics operations, and office supplies management.
- Ensure that administrative processes and procedures are efficient, cost-effective, and compliant with company policies and regulations.
- Identify opportunities for process improvements and automation to streamline administrative workflows and enhance productivity.
Budget Management
- Manage budgets, ensuring that resources are allocated effectively to support operational needs.
- Monitor expenses and identify opportunities for cost savings and efficiencies within the
- administrative function.
- Prepare regular budget reports and forecasts for management review and decision-making.
Communication & Coordination
- Will act as a point of contact between management, staff, and external vendors with clients.
- Manage correspondence and keep stakeholders informed on important issues, updates, and changes.
- Sign up for operational/corporate subscription needed by business such as internet, mobile plans, & accommodations.
Reports
- Generate a weekly laundry list of accomplished tasks.
- Provide consolidated monthly reports to head/supervisor needed for business reviews.
Job Type: Permanent
Pay: RM4,500.00 - RM7,500.00 per month
Benefits:
- Health insurance
- Opportunities for promotion
- Professional development
Schedule:
- Monday to Friday
Application Question(s):
- What is your expected salary?
Work Location: In person