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Office Manager

RM 4,500 - RM 7,500 / month

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Interview: 3-4 Round of Interview

Department: Office Administration

Overview:

The Administration Specialist plays a crucial role in overseeing the administrative functions of the company, including facilities management, and other administrative services, ensuring the smooth and efficient operation of administrative processes.

Qualifications:

  • Bachelor's degree in Business Administration, Management, or any related field
  • Minimum of 4-6 years of experience in administrative management; preferably from IT industry
  • Can speak Mandarin
  • Strong knowledge of facilities management, and other administrative functions.
  • Excellent communication, interpersonal, and problem-solving skills.
  • Proven ability to manage multiple priorities and meet deadlines in a fast-paced environment.
  • Proficiency in Microsoft Office Suite and other relevant software applications.
  • Experience working in a corporate environment or similar setting is preferred.

Key Responsibilities:

Facilities Management

  • Responsible for ensuring all legal permits are obtained and local laws are adhered to on facilities management.
  • Oversee the maintenance, safety, and security of company facilities, including offices, workspaces, and common areas.
  • Develop and implement policies and procedures to ensure a clean, safe, and efficient working environment.
  • Coordinate facility-related projects, such as renovations, repairs, and office relocations, in collaboration with relevant stakeholders.
  • Manage vendor relationships and contracts for facility services, including janitorial services, security, and building maintenance.

Other Administrative Services

  • Oversee a range of other administrative services, such as mailing and logistics operations, and office supplies management.
  • Ensure that administrative processes and procedures are efficient, cost-effective, and compliant with company policies and regulations.
  • Identify opportunities for process improvements and automation to streamline administrative workflows and enhance productivity.

Budget Management

  • Manage budgets, ensuring that resources are allocated effectively to support operational needs.
  • Monitor expenses and identify opportunities for cost savings and efficiencies within the
  • administrative function.
  • Prepare regular budget reports and forecasts for management review and decision-making.

Communication & Coordination

  • Will act as a point of contact between management, staff, and external vendors with clients.
  • Manage correspondence and keep stakeholders informed on important issues, updates, and changes.
  • Sign up for operational/corporate subscription needed by business such as internet, mobile plans, & accommodations.

Reports

  • Generate a weekly laundry list of accomplished tasks.
  • Provide consolidated monthly reports to head/supervisor needed for business reviews.

Job Type: Permanent

Pay: RM4,500.00 - RM7,500.00 per month

Benefits:

  • Health insurance
  • Opportunities for promotion
  • Professional development

Schedule:

  • Monday to Friday

Application Question(s):

  • What is your expected salary?

Work Location: In person