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PA cum Secretary

RM 2,000 - RM 3,000 / month

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  • Proven experience as PA or Secretary or similar administrative role.
  • At least 3 years working experienced. Retail background is added an advantage.
  • Minimum Diploma in Secretarial Science/Executive Secretary or similar field.
  • Excellent organizational and time management skills.
  • In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry.
  • High integrity and confidentiality.
  • Outstanding communication and negotiation skills.
  • To provide secretarial support to the Executive Directors.
  • Arrange monthly meetings and taking minutes of meeting called to order by Executive Director.
  • Follow-up on outstanding matters including issue reminder on matters brought up in meeting or as and when required.
  • Monitor and ensure proper filing for all documents, files and other important certificates under your charge.
  • Monitor various budgets under your focus and alert Directors on budget variances.
  • Ensures that all matters requiring follow-ups are initiated by the individuals. Alert Directors on non-compliance.
  • Administrator for fax, emails, documents, communication & related.
  • Coordinate meetings.
  • Screen, check and sort folders before forwarding to Executive Director for signature / approval / information.
  • Performs all other scope of works and / or responsibilities which can vary, from time-to-time, as instructed by the Executive Director.
  • Handle confidential documents ensuring they remain secured.
  • Assisting travel arrangements for executives.
  • Receive and screen phone calls and redirect the phone calls appropriately.
  • Performs all other duties other than the above when requested by the Executive Director.

Job Type: Full-time

Pay: RM2,000.00 - RM3,000.00 per month

Benefits:

  • Opportunities for promotion
  • Professional development

Schedule:

  • Fixed shift
  • Monday to Friday

Supplemental Pay:

  • Overtime pay
  • Yearly bonus

Education:

  • Diploma/Advanced Diploma (Preferred)

Experience:

  • Secretary: 3 years (Preferred)

Language:

  • Mandarin (Required)

Work Location: In person