Admin Assistant (Filing Department)

Job Title: Administrative Assistant – Filing Department
Department: Administration
Reports To: Supervisor / Manager

Job Summary:

The Administrative Assistant (Filing Department) is responsible for maintaining an organized and efficient filing system (physical and/or digital) to support daily office operations. This role ensures all documents are properly sorted, filed, and retrievable in a timely manner, while also supporting general administrative tasks.

Key Responsibilities:

• Maintain and update filing systems (both physical and electronic) in accordance with company policies.
• Organize, label, and archive documents for easy retrieval.
• Scan, photocopy, and digitize physical documents as needed.
• Ensure confidential documents are handled and stored securely.
• Retrieve files and documents upon request from staff or management.
• Perform regular audits to ensure all records are correctly filed and up to date.
• Assist in sorting and distributing incoming mail and documents.
• Provide basic administrative support including data entry, typing, and document preparation.
• Assist in disposing of outdated or unnecessary files according to retention policies.
• Coordinate with other departments to ensure smooth document flow and recordkeeping.
• Perform other duties as assigned by the supervisor.

Requirements:

• Minimum Diploma or equivalent; additional administrative training is an advantage.
• 2 years experience in filing or administrative support is preferred.
• Strong attention to detail and organizational skills.
• Able to handle confidential information responsibly.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Able to work independently and as part of a team.

Working Conditions:

• Office environment with potential handling of large volumes of documents.

Job Types: Full-time, Permanent

Pay: RM2,500.00 - RM3,000.00 per month

Benefits:

• Health insurance
• Maternity leave
• Meal provided
• Opportunities for promotion
• Professional development

Schedule:

• Monday to Friday

Supplemental Pay:

• Performance bonus

Experience:

• Document management systems: 2 years (Required)

Language:

• Bahasa (Preferred)

Work Location: In person