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Reservation Officer/ Executive

RM 2,500 - RM 4,500 / month

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Key Responsibilities:

Reservation Handling:

  • Process room reservations via phone, email, online booking platforms, and walk-ins.
  • Ensure all booking information (guest details, payment methods, special requests, etc.) is accurately recorded in the hotel's Property Management System .
  • Provide detailed information about the hotel’s rooms, facilities, and services, and upsell additional amenities where appropriate.

Guest Communication:

  • Respond to guest inquiries promptly and professionally.
  • Confirm bookings and send confirmation emails, ensuring all relevant details are included.
  • Handle guest requests, cancellations, modifications, and special requests efficiently.
  • Manage VIP, loyalty program, and group reservations with special attention to detail.

Coordination:

  • Coordinate with other hotel departments (housekeeping, front desk, food & beverage) to ensure seamless guest experiences.
  • Liaise with the sales department to manage group bookings, corporate clients, and promotional packages.
  • Update room availability and inventory across all booking platforms, ensuring no overbooking or misallocation of rooms.

Customer Service:

  • Maintain a high level of guest satisfaction by handling all guest concerns and complaints promptly and courteously.
  • Anticipate guest needs and provide personalized service.
  • Offer recommendations to enhance the guest experience and improve overall satisfaction.

Reporting & Data Management:

  • Generate daily, weekly, and monthly reports on room reservations, occupancy rates, and revenue.
  • Analyze booking patterns and trends to support pricing and inventory management strategies.
  • Monitor no-shows, cancellations, and amendments to minimize revenue loss and optimize room inventory.

Qualifications:

Education:

  • A diploma or degree in hospitality management, tourism, or a related field is preferred.

Experience:

  • Previous experience in reservations, front office, or a similar role in the hospitality industry.

Skills:

  • Excellent verbal and written communication skills.
  • Strong organizational skills and attention to detail.
  • Ability to handle high-pressure situations and manage multiple bookings simultaneously.
  • A proactive approach to problem-solving and guest satisfaction.
  • Proficiency in Microsoft Office (Word, Excel) and familiarity with online travel agencies (OTAs) such as Booking.com, Expedia, etc.

Job Type: Full-time

Pay: RM2,500.00 - RM4,500.00 per month

Benefits:

  • Health insurance
  • Meal allowance
  • Opportunities for promotion

Schedule:

  • Monday to Friday
  • Rotational shift

Work Location: In person