Personal Assistant and Admin

Job description a)Executive & Administrative Support - Manage daily schedule, including meetings, and travel arrangements. - Handle emails, draft correspondence, and prioritize urgent matters. - Prepare and organize reports, presentations, and documents related to business operations. - Ensure smooth coordination with internal teams. - Maintain confidentiality in handling sensitive business information. - Take minutes, follow up on key action items, and ensure deadlines are met. b) Personal Assistance & Confidential Matters - Handle personal appointments, travel, and errands as needed. - Ensure seamless communication aross the department heads. c) Project & Task Management - Support in overseeing projects. - Monitor deadlines for each project and update. - Coordinate cross-functional teams for internal and external business initiatives. e) Ad-hoc & Office Management Duties - Assist in organizing company events, leadership retreats, and conferences. - Work closely with HR and finance teams on administrative tasks. - Perform other duties as assigned by the superior to ensure smooth business operations. Job Requirements - Diploma / Degree in Business Administration, Management, Communications, or a related field. - Minimum 2 years of experience as an Executive Assistant, Personal Assistant, or Administrative role. - Discretion and confidentiality in handling sensitive business and personal information. - Ability to work independently while maintaining close coordination with teams. - Excellent communication skills (both written and verbal) in English and Mandarin (preferred for liaising with China-based stakeholders).