PROCUREMENT ASSISTANT

• Assist in preparing and compiling documents for tenders, quotations, and contracts. • Maintain accurate filing systems (both hard copy and digital) for all business development-related records. • Update and organize tender tracking databases, vendor/client lists, and submission calendars. • Enter tender and quotation information into tracking systems. • Ensure all document formats (logo, fonts, layout) follow standard requirements. • Help ensure timely updates of project milestones and payment tracking documentation. • Liaise with internal departments to gather supporting documents for tenders or proposals. • Communicate with clients or vendors for basic information requests (under supervision). • Assist in scheduling meetings and preparing presentation slides or notes. • Help check E-Perolehan and other portals for daily tender listings. • Support in preparing basic quotations under the guidance of the executive. • Organize and record tender submission details (closing dates, requirements, results, etc.). • Help manage simple finance documents: invoices, receipts, and payment records. • Maintain stock of office and document supplies related to tendering. • Support in printing, scanning, binding, or posting of physical submissions. • Handle ad-hoc tasks as assigned by the Business Development Executive or Management. • Provide backup support to other admin team members when needed. • Any other duties assigned by superiors.