Project Coordinator (Medical)

Position Overview: The Project Coordinator at Neovation Consultancy Services will support project execution by ensuring smooth coordination, efficient communication, and alignment with project objectives. This role is instrumental in managing day-to-day operations, tracking project progress, and assisting the project team in delivering high-quality outcomes.

The ideal candidate is an organized and detail-oriented professional who can manage multiple tasks, support cross-functional teams, and enhance overall project efficiency.

Roles and Responsibilities:

Project Coordination & Execution:

• Assist in the development and execution of project plans, ensuring alignment with client objectives and organizational goals.
• Support the Project Manager in tracking project deliverables, schedules, and budgets.
• Maintain detailed documentation of project milestones, risks, and dependencies.
• Monitor project progress and proactively identify potential bottlenecks, facilitating timely resolutions.
• Ensure effective utilization of project management tools (e.g., Veeva, Timesheet) for tracking and reporting.

Communication & Stakeholder Management:

• Serve as a primary point of contact for internal teams and external stakeholders on project-related matters.
• Facilitate coordination between departments, ensuring alignment on project objectives and timelines.
• Schedule and document meetings, ensuring action items are tracked and completed.
• Support client interactions by preparing reports, presentations, and status updates.

Risk & Compliance Management:

• Assist in identifying project risks and dependencies, working closely with the Project Manager to develop mitigation strategies.
• Ensure adherence to compliance and regulatory standards (e.g., FDA, GCP) relevant to the project scope.
• Maintain accurate project documentation for audits and compliance reviews.

Logistics Management:

• Coordinate all logistical aspects of medical events, including travel, accommodation, venue booking, and equipment procurement.​
• Liaise with vendors and service providers to ensure seamless event execution.
• Maintain a checklist for all logistics.

Documentation & reporting:

• Document meeting minutes, task updates, and key decisions.​
• Prepare and share periodic reports on project progress with the Project Manager.
• Ensure all project-related documents are organized and easily accessible.

Project Tracker Maintenance:

• Maintain and update project trackers with real-time progress, deadlines, and task assignments.​
• Share progress reports regularly with the Project Manager and relevant stakeholders.
• Highlight risks and delays in the tracker proactively.

Required Skills, Knowledge, and Attitudes:

Core Skills:

• Strong organizational and multitasking abilities.
• Proficiency in project management software (e.g., Veeva, MS Project, Timesheet).
• Effective problem-solving and analytical skills.
• Excellent written and verbal communication skills.
• Ability to work collaboratively with cross-functional teams.

Knowledge:

• Familiarity with project management principles and methodologies.
• Basic understanding of compliance standards and regulatory requirements in the healthcare and pharmaceutical industries.

Attitude and Behavior:

• Proactive and detail-oriented approach to work.
• Strong team player with a collaborative mindset.
• Adaptable and willing to learn in a dynamic project environment.
• Commitment to quality and client satisfaction.

Performance Review Metrics:

Project Coordination Efficiency:

• KPI: Percentage of project milestones completed on time.
• Target: 95% adherence to project timelines.

Stakeholder Communication:

• KPI: Timely and effective communication with project teams and clients.
• Target: 90% positive feedback in stakeholder surveys.

Logistics Management:

• KPI: On-time delivery of logistical arrangements.
• Target: % adherence to budget for event logistics.​

-Feedback from event stakeholders

Documentation & reporting:

• KPI: Completeness and accuracy of reports and documentation.​
• Target: Timely sharing of reports.​
• - Positive feedback from stakeholders.

Project Tracker Maintenance:

• KPI: Accuracy and timeliness of tracker updates.​
• Target: Timely escalation of risks and delays.​
• - Positive feedback on project tracking.​

Career Growth and Development:

Neovation Consultancy Services is committed to fostering career growth. The Project Coordinator role offers:

• Opportunities to develop expertise in project management through hands-on experience.
• Access to training programs and mentorship from project managers.
• A pathway to roles such as Senior Project Coordinator or Project Manager, based on performance and professional development.

Position Overview: The Project Coordinator at Neovation Consultancy Services will support project execution by ensuring smooth coordination, efficient communication, and alignment with project objectives. This role is instrumental in managing day-to-day operations, tracking project progress, and assisting the project team in delivering high-quality outcomes.

The ideal candidate is an organized and detail-oriented professional who can manage multiple tasks, support cross-functional teams, and enhance overall project efficiency.

Roles and Responsibilities:

Project Coordination & Execution:

• Assist in the development and execution of project plans, ensuring alignment with client objectives and organizational goals.
• Support the Project Manager in tracking project deliverables, schedules, and budgets.
• Maintain detailed documentation of project milestones, risks, and dependencies.
• Monitor project progress and proactively identify potential bottlenecks, facilitating timely resolutions.
• Ensure effective utilization of project management tools (e.g., Veeva, Timesheet) for tracking and reporting.

Communication & Stakeholder Management:

• Serve as a primary point of contact for internal teams and external stakeholders on project-related matters.
• Facilitate coordination between departments, ensuring alignment on project objectives and timelines.
• Schedule and document meetings, ensuring action items are tracked and completed.
• Support client interactions by preparing reports, presentations, and status updates.

Risk & Compliance Management:

• Assist in identifying project risks and dependencies, working closely with the Project Manager to develop mitigation strategies.
• Ensure adherence to compliance and regulatory standards (e.g., FDA, GCP) relevant to the project scope.
• Maintain accurate project documentation for audits and compliance reviews.

Logistics Management:

• Coordinate all logistical aspects of medical events, including travel, accommodation, venue booking, and equipment procurement.​
• Liaise with vendors and service providers to ensure seamless event execution.
• Maintain a checklist for all logistics.

Documentation & reporting:

• Document meeting minutes, task updates, and key decisions.​
• Prepare and share periodic reports on project progress with the Project Manager.
• Ensure all project-related documents are organized and easily accessible.

Project Tracker Maintenance:

• Maintain and update project trackers with real-time progress, deadlines, and task assignments.​
• Share progress reports regularly with the Project Manager and relevant stakeholders.
• Highlight risks and delays in the tracker proactively.

Required Skills, Knowledge, and Attitudes:

Core Skills:

• Strong organizational and multitasking abilities.
• Proficiency in project management software (e.g., Veeva, MS Project, Timesheet).
• Effective problem-solving and analytical skills.
• Excellent written and verbal communication skills.
• Ability to work collaboratively with cross-functional teams.

Knowledge:

• Familiarity with project management principles and methodologies.
• Basic understanding of compliance standards and regulatory requirements in the healthcare and pharmaceutical industries.

Attitude and Behavior:

• Proactive and detail-oriented approach to work.
• Strong team player with a collaborative mindset.
• Adaptable and willing to learn in a dynamic project environment.
• Commitment to quality and client satisfaction.

Performance Review Metrics:

Project Coordination Efficiency:

• KPI: Percentage of project milestones completed on time.
• Target: 95% adherence to project timelines.

Stakeholder Communication:

• KPI: Timely and effective communication with project teams and clients.
• Target: 90% positive feedback in stakeholder surveys.

Logistics Management:

• KPI: On-time delivery of logistical arrangements.
• Target: % adherence to budget for event logistics.​

-Feedback from event stakeholders

Documentation & reporting:

• KPI: Completeness and accuracy of reports and documentation.​
• Target: Timely sharing of reports.​
• - Positive feedback from stakeholders.

Project Tracker Maintenance:

• KPI: Accuracy and timeliness of tracker updates.​
• Target: Timely escalation of risks and delays.​
• - Positive feedback on project tracking.​

Career Growth and Development:

Neovation Consultancy Services is committed to fostering career growth. The Project Coordinator role offers:

• Opportunities to develop expertise in project management through hands-on experience.
• Access to training programs and mentorship from project managers.
• A pathway to roles such as Senior Project Coordinator or Project Manager, based on performance and professional development.