Procurement Support Specialist (System, Process & Analytics)
Salary undisclosed
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Life at U Mobile
We are Passionate, Innovative, Trustworthy, Team-Oriented & Fun-Loving.
At U Mobile, we are always on the lookout for great talents and passionate individuals to join our growing team.
Let’s start your journey with an award-winning organization!
#UnbeatableCareerAwaits
Top Reasons To Join Us!
The Day-To-Day Activities
Job Responsibilities
We are Passionate, Innovative, Trustworthy, Team-Oriented & Fun-Loving.
At U Mobile, we are always on the lookout for great talents and passionate individuals to join our growing team.
Let’s start your journey with an award-winning organization!
#UnbeatableCareerAwaits
Top Reasons To Join Us!
- Awarded For
- Most Preferred Employers in Telecommunication Industry (2022, 2023 & 2024)
- Bronze Winner in Cross-Generational Workforce Engagement (2024)
- Gold Winner for Excellence in Workplace Culture (2021)
- Comprehensive medical, dental, optical and insurance benefits
- Flexi working hours arrangements
- Staff Line & Device Subsidy
- Smart Casual Attire
- Child Parental Care Leave
- Convenient location with access to public transport (Imbi Monorail/Bukit Bintang MRT)
- Special employee discounts for selected F&B Brands
The Day-To-Day Activities
Job Responsibilities
- Responsible for providing support for various aspects of Procurement functions including day-to-day operations and system support
- Support process improvement and automation initiatives
- Prepare and deliver periodical and ad-hoc reports
- Procurement System & Process
- Custodian and administrator of Ariba Sourcing, Supplier Information Performance Management and Contract Management Module
- Provide day-to-day operation support including internal and external user IDs and password maintenance, delegation
- Coordinate with relevant stakeholders to provide system support for issues highlighted by buyers, internal users and vendors
- Monitor, support and update auction events including direct line request and internal auction tracker
- Maintain and update information of vendor database in Ariba
- Support end-to-end vendor on-boarding process
- Monitor and ensure all vendor profiles are up-to-date as per requirement
- Assist in communicating and working together with Ariba Support to resolve system issues
- Provide support in preparation and updates of system user guide
- Identify ways for system improvement and provide support in managing implementation of new enhancements including requirement gathering, perform user acceptance test (UAT), training
- Stay aware of new technology relating to Ariba’s new feature deployment to ensure that we leverage these new functions for improvements
- Coordinate the assignment of incoming Purchase Requisition (PR) to respective buyers in SAP
- Identify ways for system improvements and provide support in managing implementation of new enhancement including user requirement, UAT and documentation
- Assist in communicating and working together with IT SAP team to resolve system issues
- Provide support to ensure effective and efficient process, governance and compliance to support departmental objectives and goals
- Contribute ideas to improve processes and provide support in managing implementation of new processes
- Support forums and mechanism set up for continuous improvement
- Assist in training and ensure documentation of changes to process and procedures are updated timely
- Reporting
- Compile weekly report to Head of Department
- Prepare and deliver monthly report to Head of Division
- Prepare and deliver monthly and quarterly open PO report to Finance team and management
- Prepare departmental KPI report
- Prepare and deliver relevant, effective and insightful reports and coordinate with other teams in the department to provide information or report as-and-when required
- Others
- Assist with data/information request from other departments/divisions
- Assist with organizing and coordinating departmental meetings including venue arrangement, refreshment etc
- Assist with audits and provide necessary information and documentation
- Assist in overall departmental administration; office supplies, repair & maintenance of office equipment etc
- Tasks as-and-when assigned
- Bachelor’s degree in Business Administration, e-Business Technology & Management or related field
- Proficient in Microsoft Office, especially Excel
- Good understanding of Procurement process
- Experience in implementing process improvement(s) will be an added advantage
- Minimum 2 years experience of using SAP and Ariba system is preferred
- Excellent organizational and time management skills
- Strong attention to detail and accuracy
- Ability to work independently and prioritize tasks to meet deadlines
- Effective communication skills, both verbal and written
- Problem-solving and analytical abilities
- Pleasant personality, organized, proactive and result oriented with “can do” attitude
Life at U Mobile
We are Passionate, Innovative, Trustworthy, Team-Oriented & Fun-Loving.
At U Mobile, we are always on the lookout for great talents and passionate individuals to join our growing team.
Let’s start your journey with an award-winning organization!
#UnbeatableCareerAwaits
Top Reasons To Join Us!
The Day-To-Day Activities
Job Responsibilities
We are Passionate, Innovative, Trustworthy, Team-Oriented & Fun-Loving.
At U Mobile, we are always on the lookout for great talents and passionate individuals to join our growing team.
Let’s start your journey with an award-winning organization!
#UnbeatableCareerAwaits
Top Reasons To Join Us!
- Awarded For
- Most Preferred Employers in Telecommunication Industry (2022, 2023 & 2024)
- Bronze Winner in Cross-Generational Workforce Engagement (2024)
- Gold Winner for Excellence in Workplace Culture (2021)
- Comprehensive medical, dental, optical and insurance benefits
- Flexi working hours arrangements
- Staff Line & Device Subsidy
- Smart Casual Attire
- Child Parental Care Leave
- Convenient location with access to public transport (Imbi Monorail/Bukit Bintang MRT)
- Special employee discounts for selected F&B Brands
The Day-To-Day Activities
Job Responsibilities
- Responsible for providing support for various aspects of Procurement functions including day-to-day operations and system support
- Support process improvement and automation initiatives
- Prepare and deliver periodical and ad-hoc reports
- Procurement System & Process
- Custodian and administrator of Ariba Sourcing, Supplier Information Performance Management and Contract Management Module
- Provide day-to-day operation support including internal and external user IDs and password maintenance, delegation
- Coordinate with relevant stakeholders to provide system support for issues highlighted by buyers, internal users and vendors
- Monitor, support and update auction events including direct line request and internal auction tracker
- Maintain and update information of vendor database in Ariba
- Support end-to-end vendor on-boarding process
- Monitor and ensure all vendor profiles are up-to-date as per requirement
- Assist in communicating and working together with Ariba Support to resolve system issues
- Provide support in preparation and updates of system user guide
- Identify ways for system improvement and provide support in managing implementation of new enhancements including requirement gathering, perform user acceptance test (UAT), training
- Stay aware of new technology relating to Ariba’s new feature deployment to ensure that we leverage these new functions for improvements
- Coordinate the assignment of incoming Purchase Requisition (PR) to respective buyers in SAP
- Identify ways for system improvements and provide support in managing implementation of new enhancement including user requirement, UAT and documentation
- Assist in communicating and working together with IT SAP team to resolve system issues
- Provide support to ensure effective and efficient process, governance and compliance to support departmental objectives and goals
- Contribute ideas to improve processes and provide support in managing implementation of new processes
- Support forums and mechanism set up for continuous improvement
- Assist in training and ensure documentation of changes to process and procedures are updated timely
- Reporting
- Compile weekly report to Head of Department
- Prepare and deliver monthly report to Head of Division
- Prepare and deliver monthly and quarterly open PO report to Finance team and management
- Prepare departmental KPI report
- Prepare and deliver relevant, effective and insightful reports and coordinate with other teams in the department to provide information or report as-and-when required
- Others
- Assist with data/information request from other departments/divisions
- Assist with organizing and coordinating departmental meetings including venue arrangement, refreshment etc
- Assist with audits and provide necessary information and documentation
- Assist in overall departmental administration; office supplies, repair & maintenance of office equipment etc
- Tasks as-and-when assigned
- Bachelor’s degree in Business Administration, e-Business Technology & Management or related field
- Proficient in Microsoft Office, especially Excel
- Good understanding of Procurement process
- Experience in implementing process improvement(s) will be an added advantage
- Minimum 2 years experience of using SAP and Ariba system is preferred
- Excellent organizational and time management skills
- Strong attention to detail and accuracy
- Ability to work independently and prioritize tasks to meet deadlines
- Effective communication skills, both verbal and written
- Problem-solving and analytical abilities
- Pleasant personality, organized, proactive and result oriented with “can do” attitude