PERSONAL ASSISTANT TO GROUP CHAIRMAN & MANAGING DIRECTOR

Responsibilities: Executive Support: Provide high-level administrative and organizational support to the Group Chairman & Managing Director. Calendar Management: Efficiently manage and maintain calendars, scheduling meetings and appointments while optimizing time. Travel Coordination: Plan and book travel arrangements ensuring smooth and well-organized itineraries. Communication Hub: Handle incoming and outgoing communications, screening calls and emails, and prioritizing information for Group Chairman & Managing Director. Meeting Facilitation: Prepare meeting materials, organize proceedings, and ensure efficient and productive gatherings. Document Preparation: Draft and edit correspondence, reports, presentations, and other important documents with attention to detail. Confidentiality: Maintain strict confidentiality and handle sensitive information with the utmost professionalism and discretion. Family Affair Management and Support: Provide comprehensive assistance to Group Chairman & Managing Director and family members, including organizing family events, managing personal errands, coordinating with household staff, and handling administrative matters such as visa applications for domestic helpers and personal aides. Job Requirements Experienced Professional: More than 5 years of experience as a Personal Assistant or Secretary supporting Group Chairman & Managing Director, with a Bachelor’s Degree in Business Management, Business Administration, Public Relations, or a related field. Licensed and Mobile: Possesses a valid B2 or D class driving license, with the flexibility to travel and run errands as needed. Bilingual Communicator: Fluent in both English and Bahasa Malaysia, with excellent verbal and written communication skills. Detail-Oriented Performer: Exceptionally meticulous, ensuring accuracy and quality across all written and administrative tasks. Personable and Professional: Demonstrates excellent interpersonal skills and presents themselves in a professional and polished manner. Flexible and Committed: Willing to work extended hours, including weekends and after office hours, especially during busy periods; always demonstrates a can-do attitude. Independent and Reliable: Capable of working with minimal supervision, completing tasks thoroughly and efficiently. Travel Arrangements Expert: Proven experience in managing complex travel itineraries for senior executives. Analytical and Resourceful: Able to read, interpret, and respond appropriately to various types of documentation and correspondence. Problem Solver: Demonstrates initiative and the ability to resolve complex administrative issues independently. High Integrity: Maintains the highest standards of ethics and confidentiality when handling sensitive information. Tech-Savvy: Advanced proficiency in Microsoft Office Suite and other productivity tools. Lifestyle-Flexible: Preferably single or with minimal personal commitments, given the demanding and responsive nature of the role.