Purchasing Officer

Key Responsibilities Procurement Operations Process purchase requisitions and issue purchase orders (PO) in accordance with company policies. Identify reliable suppliers and maintain vendor database with updated pricing and delivery terms. Obtain competitive quotations and perform cost comparisons to ensure value-for-money procurement. Monitor PO delivery timelines and coordinate with suppliers to ensure timely delivery of goods/services. Handle order modifications, delays, and cancellations effectively with proper documentation. Supplier Relationship & Evaluation Liaise and negotiate with suppliers on pricing, terms, and conditions. Conduct supplier performance evaluations and maintain records of quality, delivery, and service. Resolve supplier complaints, disputes, or non-compliance issues professionally and promptly. Documentation & Reporting Maintain accurate and updated procurement records, including invoices, receipts, and delivery notes. Prepare monthly procurement reports for management review. Ensure compliance with procurement procedures, audit requirements, and quality standards. Systems & Collaboration Utilize ERP systems (e.g., SAP, Oracle, etc.) for procurement tracking and reporting. Collaborate closely with inventory, finance, and warehouse teams to ensure smooth operations. Support budgeting and cost control initiatives. Qualifications & Requirements Education: Diploma/Degree in Supply Chain Management, Business Administration, or related field. Experience: Minimum 2 years of relevant experience in purchasing or procurement. Skills: Strong negotiation and communication skills. Familiarity with ERP or procurement systems. Attention to detail and ability to work under tight timelines. Analytical thinking and problem-solving capabilities. Proficiency in Microsoft Office (especially Excel).