Haulage Operation Supervisor
- OPERATION
§ To planning of supervisor task to make sure operation run smoothly.
§ To oversee and assist in monitoring all operation matter and must follow SOP set by Management and rules are adhered to strictly.
§ Operation must always ensure fairness to all drivers to ensure an equal distribution of workload and types of trips to all drivers.
§ To looking more business to increase company profit.
Daily
Daily
Daily
As and when required
- MAINTENANCE & REPAIR
§ To monitor PM and trailer maintenance and cleanliness.
§ To ensure all PM and trailer spare parts are kept in secured place.
§ To minimize maintenance operational cost.
§ To attend & investigate any accident or incident happen belongs to company property.
§ To ensure all trucks servicing timely.
§ To ensure PM & trailer tyres in good condition.
§ To ensure all PM sending for repair is supported by work order which is kept in the file at Haulage. Shall provide a copy to Security /Risk Management when needed.
§ To ensure follow up closely with workshop to complete the servicing/repair job soonest or at a reasonable time frame.
§ To ensure collect the vehicle soonest from the workshop once the service/repair job was done.
Daily
Daily
Daily
As and when required
Daily
Daily
Daily
As and when required
As and when required.
- RISK MANAGEMENT
· To notify and to provide a picture before & after repair to RM dept.
· To get work order from RM before send for repair.
· Upon received information that PM/Trailer was involved in an accident immediately to inform RM for record and further action.
· To ensure driver to make police report within 24 hours from time of accident.
· To submit police, driver and supervisor report, sketch of before and after accident site & other supporting documents (if any) to Risk Management within 3 working days from date of accident.
· To provide photo of the damage vehicle to RM (Soft Copy & Hard Copy) for further action.
· If damage not serious, to get quote and advice RM before sending for repair.
· If damage is serious to check with RM which workshop to send for repair.
· After repair, to provide photos of the vehicle to RM for record and submission to insurance (if any).
As and when required
As and when required
Immediately
Immediately
Within 3 days
Within 3 days
As and when required
Immediately
Within 2 days
- OSHA
§ To ensure submit truck daily inspection by driver to HR Dept accordingly.
§ To comply with safety measure in place by management at all time.
§ To ensure driver do not over speeding on the road. Drivers should always put on safety first.
§ To ensure driver drive according to the speed limit of 20km /hour inside Bersatu Compound and always put safety first.
· To ensure driver do not bring outsider while on job or bring inside Bersatu compound.
Weekly
Daily
Daily
Daily
Daily
- DRIVERS
§ To ensure drivers to comply company rules & regulation and advise HR to take disciplinary action for
those problematic driver.
§ To ensure driver performance on achive target minimum daily movement.
§ To verify driver worksticket (attachment of copy CN with chop, Waiting Hours and Shunting slip completely) before send to HQ.
§ To verify on petty cash driver (depo, toll & others).
§ To ensure the new driver should scan their IC at Gate 1 before start 1st job.
§ To ensure driver do not sleep inside PM in the Haulage Compound or during on job. Driver is allowed to rest after finish job inside Bersatu compound as per agreement and at provided area with solid reason only.
§ To ensure Parking procedure is follow by driver – PM, trailer and container must park at provided area only as approved by the Management.
§ To ensure driver bring Consignment Note for delivery of container or collect Gate Pass at gate 2 for collection of container before enter Wisma.
· To interview for new coming drivers.
Daily
Daily
Daily
Daily
As and when required
Daily
Daily
Daily
As and when required
- HR
§ To ensure all acknowledgement MEMO issue by HR are returned back within three (3) working days.
§ To ensure all drivers driving & GDL license are valid
§ To ensure acknowledgement salary slip for driver are returned back within three (3) working days.
§ To ensure new driver reporting to work must provide a photo, bank account and others.
§ To take action and submit a complaint form to HR immediately to those driver/ office staff on disciplinary issue.
§ To ensure all appraisal form driver/ office staff are returned back with three (3) working days.
§ To ensure all leave application submitted through e-leave system are approved immediately.
** To ensure Haulage staff does not go out during office hour. Any official / personal matter must provide Gate 2 and Gate 1 with Time Off Pass as per HR procedure.
3 days
As and when required
3 days
7 days
As and when required
3 days
Daily
- SECURITY
§ To ensure drivers return trucks key & Touch n’ Go to supervisor on duty when PM return back to yard after end of work and to be recorded in a Record Book. If driver hold the key and Touch n’Go to make sure follow as per agreement and SOP given by security.
§ To ensure driver do not let PM idling with engine on or off as what driver want. Operation Haulage must always monitor driver via GPS.
§ To ensure driver do not bring PM back home. Operation Haulage must always monitor driver via GPS.
§ To ensure Laden staging is not allowed at Bersatu Haulage subject to Management approval.
§ Keys & Touch n’Go must be kept in the locked drawer at all time.
§ To keep inform to Management any lost of trucks key & Touch n’ Go card.
§ Sunday & Public Holiday movement Operation Haulage must inform Security thru email and print out for Gate 1 and Gate 2. If any changes, Operation Haulage must update Security.
§ To ensure operation monitor driver when parking PM, trailer or container separately at provided area only.
§ To brief new driver on safety and other related security procedures.
§ To ensure all PM and driver out for job is supported by Gate Pass and submit at G2 to check and G1 to chop.
§ To ensure all PM coming back to Bersatu Yard after finish job. For side loader PM operation must ensure remote control box is in order. Driver side loader shall allow guard to take photo.
§ Must ensure outsider/driver is not allowed enter Haulage office.
§ Must submit Keys & Touch n’ Go Card report every Tuesday to Security Department.
§ Must reply email query from Security Department within 1 day or not more than 2 days.
Daily
Daily
Daily
Daily
Daily
As and when required
Weekly (Saturday)
At all time
As and When
Daily
Daily
Daily
Daily
Within 2 days
8. Other responsibilities as assigned from time to time.
As and when required
This job description is neither exhaustive nor exclusive and may be reviewed in the future depending upon operational requirements and staffing levels.
Other Job Information/Training Required:
a. (i) Sovy System (ii) SQL Reporting System (iii) Fleet Management (iv) GPS System
Job Types: Full-time, Permanent
Pay: RM2,500.00 - RM3,000.00 per month
Benefits:
- Dental insurance
- Health insurance
Ability to commute/relocate:
- Ipoh (Kinta): Reliably commute or planning to relocate before starting work (Preferred)
Experience:
- Operation: 2 years (Preferred)
Work Location: In person
Expected Start Date: 04/25/2025