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To organize, mobilize and/or coordinate the staff, event participants, officials, and administrators for the successful execution of an event.
Duties and Responsibilities
Events Planning
- Ensuring that all staff members are trained on their responsibilities and are familiar with the venue where the event will be held.
- Maintaining communication with all team members throughout the planning process to ensure the best possible outcome of the event.
- Ensuring that vendors, caterers, musicians, and other service providers are hired and scheduled appropriately.
- Managing the flow of operations during an event to ensure that everything runs smoothly, including setup, breakdown, activities, and tear down.
- Overseeing the marketing and promotion of an event to ensure that it is well attended by the target audience.
- Overseeing all aspects of event planning, including finances, contracts, timelines, staffing, and vendors.
- Scheduling and managing staff hours, including setting up work schedules, ensuring that employees have appropriate breaks, and checking in with staff on the status of an event’s progress.
- Coordinating with outside vendors, such as security companies or catering services, to ensure they arrive on time and have what they need to perform their jobs effectively.
- Making sure that all events run smoothly by keeping an eye on attendees to make sure they are having a good time without causing problems.
- Tries as much as possible to have a clear understanding of what the event is all about from the host i.e. how exactly he/she wants the event to be organized.
- Provides training/coaching for the organizing committee for the purpose of an event.
- Supervision of the production process of an event.
- Make sure that staff and work personnel at the event adhere to the management policies that were put in place to minimize hiccups during the course of the event.
- Be accountable to the responsibilities of the role and hold the team accountable for theirs.
- Be responsible for planning and coordinating multiple aspects of an event, including the venue, entertainment, catering, transportation and more.
- Communication skills to convey ideas to the team, answer questions from any party and explain the purpose of the event.
- Create budgets for the events. This involves estimating the costs of the event’s production, including the venue, food, decorations, entertainment and any other expenses.
Requirements and Skills
- 2 or more years of experience in the events or related field
- Bachelor’s degree
- Proficiency of using software like Canva, Microsoft Word, Excel, and PowerPoint
- Excellent interpersonal and communication skills
- Problem-solving and conflict resolution skills
- Proactive and a strong work ethic
- Ability to lead and influence people
- Good judgement and decision-making aptitude that represents the organisation
- The ability to pay attention to detail while keeping the big picture of the organisation in mind
- Accuracy of information
- Outstanding organisational skills
- Emotional intelligence and management
- Ability to collaborate with all levels of people in the organisation
- Upholding a customer-focused approach
Types of Events
- Students Orientation (Games)
- Children’s day
- Appreciation Day
- School event (family day, events day, theme day & etc)
- International Students event
- Staff events
- Leadership camp
Job Types: Full-time, Permanent
Pay: RM3,000.00 - RM3,500.00 per month
Benefits:
- Free parking
- Health insurance
- Maternity leave
- Meal provided
- Professional development
Schedule:
- Monday to Friday
- Weekend jobs
Application Question(s):
- What is your current salary?
- How long is your notice period?
Work Location: In person