SECRETARY CUM PERSONAL ASSISTANT

We are seeking a highly organized and efficient Secretary cum Personal Assistant to join our team at Dhaya Maju Infrastructure (Asia) Sdn Berhad. This full-time role will be based in Kajang, Selangor and will provide vital administrative and personal support to our senior leadership.

What you'll be doing

• Provide high-level administrative support.
• Responsible for arranging, coordinating and keeping track of any meetings and business appointments with clients/guest/visitors which might include preparing refreshments and drinks for the guest.
• Organize and manage the calendar, prioritizing appointments and scheduling meetings to optimize time and reduce conflicts.
• Handle confidential information with integrity and discretion.
• Coordinate and attend meetings, taking minutes and following up on action items.
• Plan and maintain work calendar and ensure it is accurate and updated.
• Working with the secretarial team, providing support to one another when necessary.
• Perform general admin duties but not limited to photocopying, binding and storing all company documents.
• Ensuring all incoming calls are answered quickly, taking clear and accurate messages when necessary.
• Prepare reports, presentations, and other documents as requested.
• Liaise with internal departments and external stakeholders on behalf.
• Maintain an efficient filing system, both digital and physical.
• Assist in personal tasks and errands when needed.
• Any other duties that may be assigned from time to time by your superior.

What we're looking for

• Minimum 2-5 years of experience as a Secretary or Personal Assistant in a professional office environment
• Demonstrated high level organizational skills, including experience organizing self and others, coordinating, and initiating work arrangements with minimal supervision and the capacity to work under pressure.
• Excellent written and verbal communication skills in English and Bahasa Malaysia
• Proficiency in Microsoft Office suite, including Word, Excel, PowerPoint and Outlook
• Discretion and confidentiality when handling sensitive information
• A proactive, flexible and service-oriented approach

Job Type: Full-time

Pay: RM2,500.00 - RM4,000.00 per month

Benefits:

• Health insurance
• Maternity leave
• Opportunities for promotion
• Professional development

Schedule:

• Day shift
• Fixed shift
• Monday to Friday

Supplemental Pay:

• Performance bonus

Education:

• Diploma/Advanced Diploma (Preferred)

Experience:

• Secretary: 2 years (Preferred)

Work Location: In person