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PERSONAL ASSISTANT / EXECUTIVE SECRETARY
RM 4,000 - RM 5,000 / month
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Responsibilities: -
- Assist the Top Management in the timely management of communications; including written, telephone, email, and voicemail.
- Compose and edit letters, documents, emails, proposals and ensure follow up with those that require answers, responses, and written replies.
- Assist in the management and organization of the Top Management’s calendar by scheduling appointments, meetings, engagements, and daily activities, including running errands.
- Manage and coordinate travel for both business and personal arrangements.
- Spend time and become familiar with all aspects of business and residence.
- Assist in screening calls, email, transmittals, and visitors.
- Prepare agendas, attend meetings, and transcribe correspondence from handwritten notes.
- Coordinate onsite meetings, luncheons, coffees, in-house events.
- Coordinate the hosting of in-house events.
- Greet and check-in clients and other guests for meetings and events.
- Perform variety of office and personal errands.
- Conduct ad-hoc research.
Requirements: -
- Bachelor’s Degree in any related field.
- More than 5 years working experience as Personal Assistant / Secretary to the Top Management.
- Possessed a valid driving license (B2 or D).
- Excellent communication skills (written and verbal).
- Extremely detail oriented to ensure accuracy and quality across all tasks.
- Excellent people skills.
- Detail to appearance; dress in a professional manner.
- Must be flexible and willing to work extra time during busy times and on call during weekends and after business hours.
- Must demonstrate a can-do attitude.
- Must be able to complete tasks thoroughly and accurately, sometimes with little direction.
- Previous experience handling travel arrangements.
- Ability to read and interpret various documents.
- Ability to resolve complex administrative problems independently and perform tasks that are diverse and advanced.
- High level of interpersonal skills to interact with co-workers and executives.
- Ability to problem solves and follows through on a variety of tasks.
- Demonstrate highest level of ethics and ability to maintain confidentiality at all times with all situations and documentation.
- Demonstrate strong knowledge and extensive use of Microsoft Office.
- Preferably candidates with fewer personal or family commitments (single) due to the nature of the role.
- Required language(s): English and Bahasa Malaysia. Preferable is able to speak Mandarin but not a must.
Job Types: Full-time, Permanent
Pay: RM4,000.00 - RM5,000.00 per month
Benefits:
- Cell phone reimbursement
- Health insurance
- Maternity leave
- Opportunities for promotion
- Professional development
Schedule:
- Monday to Friday
Work Location: In person