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PERSONAL ASSISTANT / EXECUTIVE SECRETARY

RM 4,000 - RM 5,000 / month

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Responsibilities: -

  • Assist the Top Management in the timely management of communications; including written, telephone, email, and voicemail.
  • Compose and edit letters, documents, emails, proposals and ensure follow up with those that require answers, responses, and written replies.
  • Assist in the management and organization of the Top Management’s calendar by scheduling appointments, meetings, engagements, and daily activities, including running errands.
  • Manage and coordinate travel for both business and personal arrangements.
  • Spend time and become familiar with all aspects of business and residence.
  • Assist in screening calls, email, transmittals, and visitors.
  • Prepare agendas, attend meetings, and transcribe correspondence from handwritten notes.
  • Coordinate onsite meetings, luncheons, coffees, in-house events.
  • Coordinate the hosting of in-house events.
  • Greet and check-in clients and other guests for meetings and events.
  • Perform variety of office and personal errands.
  • Conduct ad-hoc research.

Requirements: -

  • Bachelor’s Degree in any related field.
  • More than 5 years working experience as Personal Assistant / Secretary to the Top Management.
  • Possessed a valid driving license (B2 or D).
  • Excellent communication skills (written and verbal).
  • Extremely detail oriented to ensure accuracy and quality across all tasks.
  • Excellent people skills.
  • Detail to appearance; dress in a professional manner.
  • Must be flexible and willing to work extra time during busy times and on call during weekends and after business hours.
  • Must demonstrate a can-do attitude.
  • Must be able to complete tasks thoroughly and accurately, sometimes with little direction.
  • Previous experience handling travel arrangements.
  • Ability to read and interpret various documents.
  • Ability to resolve complex administrative problems independently and perform tasks that are diverse and advanced.
  • High level of interpersonal skills to interact with co-workers and executives.
  • Ability to problem solves and follows through on a variety of tasks.
  • Demonstrate highest level of ethics and ability to maintain confidentiality at all times with all situations and documentation.
  • Demonstrate strong knowledge and extensive use of Microsoft Office.
  • Preferably candidates with fewer personal or family commitments (single) due to the nature of the role.
  • Required language(s): English and Bahasa Malaysia. Preferable is able to speak Mandarin but not a must.

Job Types: Full-time, Permanent

Pay: RM4,000.00 - RM5,000.00 per month

Benefits:

  • Cell phone reimbursement
  • Health insurance
  • Maternity leave
  • Opportunities for promotion
  • Professional development

Schedule:

  • Monday to Friday

Work Location: In person