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Sales Admin Support

RM 2,200 - RM 2,200 / month

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Key Responsibilities:

i. Sales & Service Support:

  • Prepare and process Quotations, DN, PO, and Order Confirmations for clients.
  • Coordinate with the Sales Team and Operations Team to ensure accurate and timely delivery of services (portable toilet rental, desludging, pest control, etc.).
  • Monitor and follow up on client requests, inquiries, and feedback.

ii. Documentation & Record Management:

  • Compile and maintain accurate records of: Delivery Notes, Waste Disposal Chits, Service Reports (e.g., desludging, pest control)
  • Attendance Reports for workers
  • Ensure all documentation is submitted to the Accounts department for invoicing and client claims.

iii. Client Coordination:

  • Liaise with clients to confirm service schedules, delivery requirements, and documentation needs.
  • Track and verify documentation required for payment (signed DNs, chits, service records).
  • Handle any discrepancies in orders or documentation by coordinating with internal departments.

iv. Internal Communication & Support:

  • Support HQ such as:
  • Operations – for manpower and service updates.
  • Accounts – for billing and collection documentation.
  • Compliance/HSE – for RA and documentation submission.
  • Coordinate with the project site team to gather daily updates and ensure alignment with client deliverables.

v. Reporting:

  • Prepare and submit monthly reports on services delivered, completed work orders, and supporting documents for billing.
  • Maintain a master tracker for client accounts, quotations issued, and pending documentation.

vi. Administrative Duties:

  • Monitor and compile daily worker attendance for submission to clients.
  • Maintain proper filing of all sales-related documents both in softcopy and hardcopy.
  • Assist in preparing and submitting permits or Risk Assessments (RA), if required.
  • Any other task request by Management

Job Type: Full-time

Pay: From RM2,200.00 per month

Benefits:

  • Free parking

Schedule:

  • Day shift
  • Monday to Friday
  • On call
  • Weekend jobs

Work Location: In person