Administrative Assistant

Job Responsibilities & Tasks: 1. Administrative Support: - Provide general administrative support to the management and other departments. - Manage office supplies, ensuring there is a stock of necessary items such as stationery, equipment, and other office materials. - Coordinate office activities and ensure smooth daily operations of the office. 2. Document and File Management: - Organize and maintain files (both physical and electronic) to ensure quick access to important documents such as invoices, purchase orders, and employee records. - Prepare reports, spreadsheets, and other documents as required by management. - Ensure all records are up to date and compliant with company policies and relevant regulations. 3. Customer Service and Communication: - Act as a point of contact for customer inquiries, either in person, via email, or phone, and provide assistance where necessary. - Schedule appointments or meetings for senior staff and ensure they are well-prepared with necessary documents or information. [11:25 AM, 1/16/2025] ChatGPT: - Assist in handling customer complaints or issues, ensuring they are resolved in a timely and professional manner. 4. Inventory Management Support: - Assist in inventory management by tracking stock levels, updating inventory records, and ensuring product availability for the retail floor. - Help with the preparation of purchase orders and follow up with suppliers to ensure timely deliveries. 5. Sales and Order Processing: - Assist in processing sales orders, ensuring accurate entry of customer and product information. - Follow up on deliveries and ensure that customers receive their orders on time. - Prepare invoices and shipping documents as needed for customer orders. 6. Data Entry and Database Management: - Maintain accurate data entry into company systems, such as inventory, sales, and customer data. - Ensure all product information, pricing, and stock updates are entered into the system correctly. - Assist in updating e-commerce platforms (if applicable) with current stock, pricing, and product details. 7. Schedule Management: - Coordinate meetings, events, and appointments for managers and department heads. [11:25 AM, 1/16/2025] ChatGPT: - Manage and update company calendars and ensure proper scheduling of internal and external meetings. - Organize logistics for events or company functions, such as team meetings or product launches. 8. Vendor and Supplier Liaison: - Communicate with suppliers and vendors to ensure timely order fulfillment and resolve any discrepancies. - Assist with purchase orders and supplier negotiations where needed. 9. Human Resources Support: - Assist with employee onboarding by preparing necessary documents and ensuring proper equipment and access are provided. - Help in the management of employee leave requests, attendance records, and other administrative HR tasks. - Maintain employee records and ensure compliance with company policies. 10. General Offi… [11:25 AM, 1/16/2025] ChatGPT: - Assist in the setup of new equipment and ensure that IT systems (such as POS systems or inventory software) are running smoothly. - Provide administrative support for IT-related projects and product launches, especially when coordinating with other departments. 12. Assist with Marketing and Promotions: - Help with marketing campaigns by coordinating events, promotions, and ensuring that the retail store or website has updated promotional materials. - Assist in managing social media accounts or help prepare content for online promotions (if required).