Procurement & Logistics Coordinator

About the Role:

The Procurement and Logistics Coordinator is a vital role within The Tea Republic, responsible for ensuring the smooth and efficient flow of goods, both incoming and outgoing. This position plays a key role in maintaining optimal stock levels to meet production and customer demand, as well as coordinating timely and cost-effective deliveries. The ideal candidate will be highly organized, detail-oriented, and possess excellent communication and coordination skills.

Key Responsibilities:

• Stock Level Management:
• Continuously monitor and analyze current stock levels of all raw materials, packaging materials, and finished goods.
• Use ERP system for tracking inventory levels and anticipating future needs based on sales trends, production schedules, and lead times.
• Proactively identify and address potential stock shortages or overstock situations.
• Conduct regular stock audits and reconciliations to ensure inventory accuracy.
• Collaborate with the Operations and Production teams to understand material requirements and production forecasts.
• Procurement:
• Source and evaluate potential suppliers for quality, cost-effectiveness, and reliability.
• Negotiate pricing and terms with suppliers to secure the best possible deals.
• Prepare and process purchase orders in a timely and accurate manner.
• Track and expedite orders to ensure timely delivery of incoming stock.
• Maintain strong relationships with suppliers, addressing any issues or discrepancies promptly.
• Ensure compliance with procurement policies and procedures.
• Logistics Coordination (Incoming Stock):
• Coordinate with suppliers for the scheduling and delivery of incoming raw materials, packaging, and other supplies.
• Ensure proper documentation for all incoming shipments.
• Liaise with warehouse personnel to ensure efficient receipt and storage of incoming goods.
• Resolve any issues related to damaged or incorrect incoming shipments.
• Logistics Coordination (Outgoing Deliveries):
• Collaborate closely with the Order Processing Team to understand customer order details and delivery requirements.
• Arrange and schedule outgoing deliveries to customers, ensuring timely and cost-effective transportation.
• Select appropriate shipping methods and carriers based on delivery timelines, cost, and product requirements.
• Prepare necessary shipping documentation and ensure accuracy.
• Track outgoing shipments and proactively address any delivery delays or issues.
• Communicate delivery information effectively with the Order Processing Team and, when necessary, with customers.
• Reporting and Analysis:
• Maintain accurate records of all procurement and logistics activities.
• Generate regular reports on stock levels, procurement costs, and delivery performance.
• Identify areas for process improvement and cost optimization within the procurement and logistics functions.

Qualifications:

• Diploma or Bachelor's degree in Supply Chain Management, Logistics, Business Administration, or a related field preferred.
• Proven experience (minimum 1-2 years) in a procurement, logistics, or inventory management role.
• Strong understanding of inventory management principles and best practices (e.g., FIFO, EOQ).
• Experience in sourcing and negotiating with suppliers.
• Excellent organizational and time management skills with the ability to prioritize tasks effectively.
• Strong communication and interpersonal skills, with the ability to liaise effectively with internal teams and external partners.
• Detail-oriented with a high degree of accuracy.
• Problem-solving skills and the ability to handle logistical challenges.
• Proficiency in Microsoft Office Suite (Excel, Word).
• Familiarity with inventory management software or ERP systems is an advantage.

Benefits:

• Opportunities for professional development and career growth.
• Exposure to various aspects of operations management.
• A supportive and collaborative work environment.

Job Type: Full-time

Pay: RM2,300.00 - RM3,200.00 per month

Benefits:

• Opportunities for promotion
• Professional development

Schedule:

• Day shift
• Monday to Friday

Supplemental Pay:

• Overtime pay
• Performance bonus

Education:

• Diploma/Advanced Diploma (Required)

Experience:

• Leadership: 1 year (Required)
• Operations ( F&B or others): 2 years (Required)

Language:

• Fluent English (Required)

Work Location: In person

Application Deadline: 04/30/2025
Expected Start Date: 05/01/2025