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PROCUREMENT OFFICER

Salary undisclosed

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Qualifications & Requirements:

  • Minimum Diploma in Business Administration or any related field
  • Experience in PO & DO issuance, stock ordering, and logistics/supply chain management
  • Computer literate, competency in Words/Excel is an added advantage
  • Able to work independently on tight deadlines, independent and fast learner
  • Able to work in multitask
  • Proficiency in English and Bahasa Malaysia (spoken and written).

Responsibility & Duties:

  • Report Preparation & Departmental Reparation: Assist in preparing reports and supporting departmental operations as needed.
  • Policy Implementation: Implement operational policies and procedures when necessary.
  • Audit Assistance: Support the annual audit process (conducted yearly).
  • Timely Submission of Documents: Ensure all invoices, Delivery Orders (DO), and Purchase Orders (PO) are submitted promptly to the Finance Department to prevent payment delays for vendors.
  • Document Management: Oversee e-filing and hardcopy storage of related documents, including verification of incoming and outgoing invoices.
  • Task Completion: Ensure all assigned tasks are completed within the given timeframe.
  • Supplier Coordination: Arrange and attend meetings with suppliers as needed.
  • Meeting Minutes: Record and document minutes during vendor meetings or operational discussions.
  • Payment Follow-Up: Coordinate with the Finance Department to track payment statuses.
  • Supplier Account Reconciliation: Update suppliers on payments made and review Statements of Account (SOA) to ensure all outstanding balances are cleared.

Job Type: Full-time

Benefits:

  • Additional leave
  • Health insurance
  • Maternity leave
  • Opportunities for promotion
  • Parental leave
  • Professional development

Schedule:

  • Monday to Friday

Supplemental Pay:

  • Performance bonus