Human Resources Executive

KEY DUTIES / RESPONSIBILITIES:

• Responsible for preparing letters for various employment-related matters. Ensure employee personal files & records are properly filed, maintained, and updated.
• Update & maintain the personnel data in the system.
• Keep track of employee’s employment status (i.e., confirmation, resignation, extension of probation etc.)
• Initiate the confirmation procedure, including requesting a performance review form from the District Manager, preparing of letter, activation of the Healthmetrics & staff purchase card etc.
• Responsible for employee onboarding and offboarding
• Conduct induction & briefing sessions to retail staff
• Responsible for leave management including checking on attendance & overtime (OT) and responding to all queries on leave matters
• Monthly payroll processing for retail stores.
• Assist in the recruitment process including preparing job descriptions and posting job ads, scheduling interviews, and conducting pre-employment checks.
• Assist in HRDF grant application and liaise with HRDF on application status. Ensure training records such as attendance, training outline, etc are properly documented and well maintained.
• Support in employee engagement activities and HR programs, including career fair, festive celebration etc.
• Conduct monthly retail walk and assessments to gather feedback and identify areas for improvement.
• Update medical claims into Healthmetric and cross-check monthly invoices.
• Manage office cleaning services including overseeing cleaner’s performance, preparing duty roster, check monhtly invoice and liaise with cleaning company.
• Any other duties as assigned from time to time

JOB REQUIREMENTS:

• Candidates must possess at least a Bachelor’s degree, preferably in Human Resource Management.
• At least 2 years of experience in HR Generalist
• Good in Microsoft Excel and Microsoft Word
• Knowledge in HR2000 payroll system will be an additional advantage.
• Demonstrate a positive, can-do attitude and able to adapt to the changes in priorities and demands
• Ability to thrive in a fast-paced environment
• Pleasant personality
• Good command of spoken and written English and Bahasa Malaysia
• Able to meet deadlines & prioritize urgent tasks
• Willing to work in Damansara Heights

Job Type: Full-time