Executive/Officer, Payroll & HR

EXECUTIVE/OFFICER – PAYROLL, HR

The HR Executive/Officer (Payroll) is responsible for managing and processing monthly payroll for the 1 Utama City Group of Companies. The positions require the incumbent to be proficient in payroll processing with relevant experience in using payroll systems.

Key Responsibilities:

· Execute end-to-end payroll processes, including checking and ensuring computation of wages, deductions and taxes are accurate and comply with all applicable laws and regulations in Malaysia.

• Monitoring the submission and ensuring the accuracy of overtime claims.
• Responsible for medical and insurance benefits; approving employees leave/medical/mileage claims before finalising payroll
• Good experience in using payroll software; possess good knowledge and understanding on the whole payroll processing cycle including filing of statutory claims
• To create and maintain employee personal data in the payroll system, monitoring confirmation due date, letter preparation for confirmation, contract renewal, increment, promotion, transfer, resignation etc.
• Excellent attention to detail, organizational skills and good problem-solving abilities; committed and diligent in addressing and resolving payroll discrepancies and issues in a timely manner.
• Maintain accurate and organized payroll records, including employee personal data and other relevant documentation.
• Address and resolve payroll discrepancies, errors, or issues promptly. Investigate and correct any anomalies in payroll processing.

· Prepare new employee notification form for IRB, register new employee to SOCSO portal; prepare documents such as CP22A, CP21, EA; ensure monthly online payments such as Income Tax/ EPF/ SOCSO/ EIS/ HRDCorp etc are submitted in accordance with statutory requirements.

• Has experience in handling yearly salary review and performance bonus exercise will be a plus point.
• With the guidance of manager, identify opportunities for process improvements and assist in implementing changes to enhance the efficiency and effectiveness of payroll operations.
• Consistently get updates on latest statutory laws and regulations requirements to ensure accurate calculation and submission of payroll; stay current with development in payroll technology.
• Demonstrate problem-solving skills to address payroll issues, troubleshoot system-related problems and implement effective solutions.
• Participate in internal and external audit to ensure all documentation and procedures comply with audit requirements.
• Any other ad-hoc HR projects/ assignments to be assigned.