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HR and Admin Executive
As an HR & Administration Coordinator, you will handle a range of HR and administrative functions to ensure smooth daily operations and support our recruitment efforts. You will manage key HR activities, maintain accurate records, and ensure compliance with regulations while contributing to a positive workplace environment.
Responsibilities:
The Person: An Independent and collaborative individual who is a proactive problem solver with a positive attitude. You are a graduate holding a Bachelor’s degree or Diploma in Human Resources, Business Administration, or a related field with a minimum of 5 years in HR management and administrative roles. The Expertise:
As an HR & Administration Coordinator, you will handle a range of HR and administrative functions to ensure smooth daily operations and support our recruitment efforts. You will manage key HR activities, maintain accurate records, and ensure compliance with regulations while contributing to a positive workplace environment.
Responsibilities:
- HR & Admin Operations: Oversee day-to-day HR and administrative activities, including KPI tracking and report preparation (e.g., headcount, leave reports).
- Recruitment Support: Assist in the recruitment cycle by processing applications, conducting assessments, onboarding and induction of new hires, and managing offboarding procedures.
- Job Posting & Screening: Collaborate with the recruitment team to post job ads, screen candidates, and handle responses from job portals and our website.
- Candidate Coordination: Manage candidate assessments, background checks, and reference checks. Ensure timely coordination of interviews and follow up with candidates.
- Record Keeping: Maintain accurate records in our ATS and HR system, including tracking submissions and document collection for offers, employment pass applications, and background verification checks.
- Timesheet management: Check and submit timesheets
- Administrative Tasks: Manage office supplies inventory, handle office maintenance and leasing tasks. Liaise with vendors and service providers as needed.
- Compliance & Best Practices: Monitor compliance with HR regulations, policies, and industry best practices. Ensure adherence to Malaysian labour laws, immigration regulations, and taxation.
- Ad Hoc Projects: Participate in and manage any additional projects or duties as assigned.
- HR Knowledge: Comprehensive understanding of HR functions, including recruitment, training, and performance management.
- Local Expertise: In-depth knowledge of Malaysian labour laws, immigration regulations, and employment pass application processes.
- Skills: Excellent organizational, time management, and attention-to-detail skills. Strong written and verbal communication abilities.
- Technical Proficiency: Skilled in HR software systems and Microsoft Office Suite.
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