Contract Administrator (Design & Build)

Position Responsibilities

• Develop and maintain a comprehensive database of technicians, vendors, and contractors.
• Manage a resource directory of service providers, ensuring up-to-date contact information and offers.
• Assist in updating the Preventive Maintenance handbook as needed.
• Cultivate positive relationships with contractors and service providers.
• Advocate for timely and cost-effective services, addressing any issues during delivery.
• Monitor service statuses for outlets.
• Ensure transparency in budget tracking for maintenance works.
• Implement risk mitigation strategies to minimize disruptions.
• Establish standard pricing guidelines for servicing and parts procurement.
• Define quotation formats and submission timelines for maintenance projects.
• Maintain accurate records of technicians, vendors, and contractors.
• Update the resource directory regularly.
• Stay informed about service activities and metrics.
• Identify and mitigate potential risks to service delivery.
• Ensure standard pricing and quotation processes are followed.
• Prepare accurate cost estimates for maintenance and repair projects based on assessment and requirements.
• Collaborate with stakeholders to establish budgets for maintenance works, ensuring alignment with organizational goals and financial constraints.
• Monitor expenses throughout maintenance projects, ensuring adherence to established budgets and identifying cost-saving opportunities.
• Analyze cost implications of different maintenance strategies to optimize spending and resource allocation.
• Negotiate contracts with service providers, ensuring favorable terms and cost-effective solutions for maintenance services.
• Collaborate with stakeholders to expedite the approval of quotations, escalate delays to management when necessary, and review quotation status and contractor issues daily.
  
  

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Qualifications & Experience

• At least Diploma/ Degree in Business Administrator/ Facilities Management/ Quantity Surveying/ Building Technology/ Engineering or its equivalent.
• Have at least 1 - 2 years of contract, general construction estimating experience, financial experience, engineering experience, or related field.
• Excellent negotiating and interpersonal skills.
• Ability to organize, plan, and strategize.
• Software excellent in Microsoft Office or Microsoft Project. Others will be advantage.
• Can work with minimal supervision.
• Must have excellent verbal and written communication skills.
• Self-motivated, discipline and proactive with the ability to work independently.
  
  

a Necessity, not a Luxury

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