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Reservation Assistant

Salary undisclosed

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• Quality and accurate work is produced

• Duties performed efficiently

• To work shift and follow duty roster set by Superior.

• Good customer relations with clients and colleagues

• Maintains pleasant and courteous attitude at all times

• Ability to supervise and delegate with respect

• Experience with room forecast, promotion and budgeting.

• An equivalent combination of education and experience will be considered.

• Carries out responsibilities in accordance with the hotel’s policies, QSS and applicable laws.

• Responsibilities include planning, assigning, directing work, addressing complaints, grievances and resolving problems.

• Communication skills in English and Bahasa Malaysia, oral and written.

• Ability to present information to groups of guests, employees, suppliers or Manager of the hotel.

• Ability to write business correspondence, reports, memos and other documents.

• Computer literacy, including database management.

• Superior hotelier skills and training skills.

• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standards exist.

• Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.

Duties and Responsibilities

• Constantly review task processes and staffs productivity in ensuring that work standards are consistently met.

• Handle staff scheduling and administrative report requirements.

• Ensure that all Front office correspondence is filed accordingly.

• Handle all office supplies and equipment requisition.

• Provide guidance and assistance to Telephone Operator in special requests or problem that may arise in the department.

• Handle special projects delegated by Reservations Manager / E-Commerce Assistant Manager

• Take charge of the department in the absence of the Reservation Manager/ E-Commerce Assistant Manager

• Supervise and conduct training for new hire on hotel reservations QSS.

• Ensure all staff adheres to all reservations standard as layout in QSS.

• Review daily no-shows and late cancellations and follow up for necessary action.

• Review daily arrival list for next day and ensure necessary correspondence for the purpose of billing are present and all information are correctly updated as according to QSS.

• Ensure 6pm Hold reservations are kept to the minimum at all times and take necessary action as required.

• Ensure all reservation bookings received either by fax or e-mail is keyed in PMS in a timely manner & replied to guest within a minimum of 12 hrs and a maximum of 24 hrs accurately.

• Ensure maximum cross selling is consistently adhered too.

• Conduct and attend meeting/briefing as required.

• Coordinate reservations requirements and handle inter-department communications.

• Constantly update associates and respective department on status and selling strategies as dictated by the Reservations Manager.

• Alert the Reservations Manager/E-Commerce Assistant Manager of any sudden fluctuation in occupancy levels.

• Implement inventory control and selling strategies as dictated by the Reservations Manager/E-Commerce Assistant Manager / Director Of Sales

• Monitor group reservations activities and cut-off schedules

• Monitor free sale allotments and release unused space based on cut-off schedules.

• Review all arrivals during tight periods to minimize unexpected “wash” or attrition.

• Monitor call handling so that opportunities in up selling are maximised

• Closely monitor tight dates and give recommendations to Reservations Manager on yield opportunities.

• Assist Reservations Manager in generating weekly and monthly forecast.

• Work closely with Sales Personnel to understand company and travel agent profile

• Build good business rapport with all potential clients/secretary of company and travel agents. Perform telemarketing whenever necessary

• Foster high level of morale amongst the Reservation Agent

• Assume any other duties as delegated by the Reservations Manager / E-Commerce Assistant Manager