Warehouse Assistant - Service Operations (based in Shah Alam Warehouse)

We are looking for excellent talent to join our Fulfillment Centre team.

Join the ZALORA cutting-edge Cluster Distribution Center (Fulfilment for Malaysia, Hong Kong, Taiwan, Brunei, Singapore) and experience:

• Cutting-edge eCommerce fulfillment technology
• Dynamic and Fast-Paced working environment
• Career progression in a fast-growing company
• Strong collaborative teamwork
• Being able to make an impact on the business
  
  

Responsibilities:

• Manage stocks inventory of office supplies, pantry, and expenses for warehouse orders and maintain records, documentation as well as ordering
• Responsible for freelancers hiring from internal and external sources, registration procedure and tracking of attendance
• Manage monthly attendance system for warehouse employees including data registration, system upkeeping and report generating
• Compilation of warehouse employees' overtime, communication with departments HOD on manpower provision
• Collaboration with HR team on employees' welfare such as birthday, farewells and events
• Coordinate payments for company events
• Liaise with manpower supply agencies on contract agreement, payment terms and arrangement
• Create Purchase Order and stock ordering to suppliers, monitor stock levels, and place orders as needed
• Liaise and maintain strong relationships with vendors, subcontractors, and suppliers
• Responsible for sourcing and purchasing activities, review supplier proposals and invoices as well as evaluate vendors' performance in coordination with the Procurement team
• Collaborate with BPS team for new vendor creation and registration as well as with departments and process approved purchase orders as needed and requested within allocated budgets
• Track and report budgets by month, budget variance, and actual budget according to departments
• Perform GI (Good Issue) in SAP system for Consumable team for weekly usage
• Coordinate with the Finance (Payment and P2P team) on claims and payment of vendors, processes of petty cash and cash advance including submission of usage report
• Create the new BPO, delete PR/PO/SES and process reverse GR if necessary
• Issuance of Invoices, Purchase Order and Delivery Order including upkeeping the tracker and documentation
• Prepare new yearly budget for each supplier/agency (Blanket PO) every end of year
• Any other tasks as assigned by the Superior from time to time
  
  

Requirements:

• Diploma, Bachelor's Degree, Post Graduate Diploma, Professional Degree, Master's Degree in Administrations, Office Management, Procurement or related field
• Possess strong analytical and problem-solving skills
• An excellent team player
• Proficient in Microsoft Excel / Google Sheets or other data tools
• Familiar with SAP and attendance system
• To be working onsite in office
  
  

General Duties of Employees at Work:

• To take reasonable care for the safety and health of yourself and other persons while doing work
• To co-operate with ZALORA or other parties in compliance with the requirement or regulations imposed by the law
• To wear or use any protective equipment or clothing provided by ZALORA for the purpose of preventing risks to safety and health
• To comply with ZALORA safety policies or any regulations enforced by the law