Senior Executive, Corporate Secretarial (Kuala Lumpur)

Responsibilities

• Assist in the preparation of Directors' Circular Resolution (DCR) and extracts for submission to the supervisor.
• Circulate DCRs and extract them to the directors for approval.
• Disseminate, and extract DCRs to the project team/ management upon approval being obtained.
• Scan and upload DCRs onto Electronic Document Management System (EDMS) and file the hardcopy into DCRs file.
• Assist in the convening of meetings, preparing attendance and agenda, following up for board papers and matters arising, supervising collation of meeting folders, and preparing attendance list.
• Assist in the dissemination of action points and extract minutes to the project team/ management for their action.
• Prepare statutory forms and other compliance documents in compliance with the Companies Act 2016 and other regulatory provisions for submission to governing authorities.
• Attend to requests for certified true copies of statutory forms and provide other secretarial support to facilitate submission to governing authorities.

Requirements

• Bachelor's Degree in business administration, corporate secretaryship, or a related field.
• Minimum of four years of relevant experience in secretarial roles, with a focus on board support and compliance.
• Registered member of Malaysian Institute of Chartered Secretaries and Administrators (MAICSA)
• Excellent written and verbal communication skills.
• Detail-oriented with a commitment to accuracy and quality.