Assistant Purchasing Manager

A Purchasing Assistant Manager plays a crucial role in the procurement process of a business. He/She shall plan, select, and source channels material goods and/or equipment and services for sale in chain stores while securing the least cost at maximum service and support (both technical and marketing) from its suppliers. They work closely with the Purchasing Manager and other team members to ensure the smooth operation of the purchasing department.

Responsibilities:

• Assisting the purchasing manager in overseeing the procurement process, including vendor selection, negotiation, and order placement.
• Understand customer demand, conducts market and price surveys and analyzing sales trends and buying patterns.
• Assisting the Purchasing Manager in developing and implementing purchasing policies, procedures, and strategies to maximize efficiency and minimize costs.
• Evaluating vendors and suppliers to identify the best options based on quality, price, delivery time, and service.
• Negotiating contracts and agreements with vendors and suppliers to secure the best terms and conditions for the company.
• Analyzing market trends and identifying new products and suppliers that can improve the company's category assortment.
• Assist purchasing manager to oversees the procure-to-pay (or purchasing and vendor management) processes.
• Assist purchasing manager in creating, reviewing, and processing purchase orders. Monitor the status of shipment orders and ensure timely delivery of goods with supplier. Follow up with suppliers if there are delays or issues.
• Assist in negotiating prices and terms with suppliers to achieve favorable deals and reduce overall purchasing costs. Review the analysis of purchasing data to identify cost-saving opportunities.
• Address and resolve any issues related to procurement, such as discrepancies, delivery problems, or quality concerns.
• Assist in training and mentoring junior staff or new team members in procurement SOP and process.

Job Requirements

· Graduate of Bachelor’s Degree Business - related courses or relevant.

· At least 5-10 years of experience in retail purchasing.

· Have experiences in managing team members and mentoring junior staff

· Strong background in category and vendor management.

• Extensive expertise on negotiation and assortment planning.
• Background in Household, Hardware, Electronics, FMCG is advantage both outright and concessionaire/consignment.
• Proficiency in MS Office (Excel for data analysis and record-keeping).
• Knowledge of general sales and market trends in the industry.

· Good written and verbal communications

· Target-driven and achievement-oriented