HR Admin Assistant - KL

Overall Function

This incumbent will primarily be responsible for performing a variety of tasks related to employee record-keeping within organizations. You will need to handle sensitive employee and company information, which requires a high level of professionalism and confidentiality.

Key Responsibilities

• Assist with day to day operations of the HR functions and duties
• Providing clerical and administrative support to Human Resources department
• Tracking of mandatory training in Singapore
• Assist in Training administrative tasks for employees
• Perform on-boarding administrative tasks for employees
• Enrollment of medical and insurance
• Assist in all notification for on-boarding, conversion, transfer cases
• Perform Pre-Employment screening (SCCB & Artemis) for all new and monthly screening for existing incumbents
• Supporting internal and external inquiries and requests
• Process work pass application for employees and dependent pass application (if any)
• Liaise with external partners to ensure the Temp/Agency invoices are billed correctly
• Support on Purchase Requisition (PR) and Goods Receive Notes (GRN) for all services
• rendered from vendor
• Any other Ad‐hoc duties

Requirements

• Meticulous (Priority)
• Possesses excellent administration skills
• Excellent organizer and communicator, both written and verbal
• The flexibility and willingness to learn and take up additional tasks
• The ability to work accurately, with attention to detail
• Able to maintain a high level of confidentiality with passion to learn in a dynamic and fast pace environment
• Hands on experience with an HRIS or HRMS
• Proven experience as an HR assistant, staff assistant or relevant human resources/administrative position