Administrative Assistant

Job Description

Provides support to the practice including client services duties (including personnel that provide general correspondence and general admin) as below:

• Data maintenance (including monitor staff onboarding and offboarding) for the relevant systems
• Collate and return documents to clients
• Print and compile documents for submission to authorities
• Submit documents to authorities (tax and immigration)
• Scan documents received from client and authorities
• Perform support functions for the manager e.g. billing activities, debtors follow up, routine risk checks, charge code creation and maintenance, net investment management, client events such as seminar, webinar
• Track the status of correspondences received from the authorities
• Support compliance status updates (track and monitor updates)
• Maintain master client listing, fee information and contact details
• Other tasks that the group deems fit.

Required Skills

• Ability to effectively prioritize, excellent organization and administrative ability
• Ability to work independently, multi-task, use initiative and to work well in meeting deadlines
• The flexibility to work outside normal office hours may be required from time-to-time
• Willingness to travel for work
• Possess own transportation is a plus point.

Qualifications

Bachelor’s degree in Commerce, Law, or a related field.

1-2 years of experience in Admin preferred

Willingness to travel locally - travel 1-2 times a week in the Northern region, so own transportation is required (Mileage will be reimbursed on actuals).

Excellent communication and interpersonal skills.

Proficiency in Microsoft Office and Google.

Equal Opportunity Statement

We are an equal opportunity employer that does not discriminate on the basis of any legally protected status.