HR Admin

The role of the Administrator and HR is to support the Human Resource Manager in secretarial duties which includes arranging appointment, travel arrangement, preparing documents, filing etc. This role also takes care of the office events, office activities, office stationeries, office equipment, office pantry and the cleanliness of the office.

Assist the Human Resource Manager in secretarial work:

• Arranging appointments
• Making travel and accommodation arranging for business trips
• Preparing documents for onboarding and offboarding.
• Filing P-file
• Submit the HRDF grants, MDEC submission

Administrative work:

• Maintaining department records
• Preparing and maintaining tender documents, contracts and agreements
• Preparing and maintain records of purchase orders

Assist in general administration work:

• Order and replenish office stationeries, decoration to maintain good order of the premises and fixtures
• Greeting visitors, answering the incoming telephone calls and taking notes & action.
• Order and replenish snacks and beverages in the pantry
• Office cleanliness
• Maintenance of office equipment (copier, shredder, etc.) and operating the repair/support services when necessary
• Ensure adequate cleaning, maintenance, safety, fire prevention and general security for the premises, including maintenance of access card
• Arrangement office events, coordinating office activities and office items distribution, operations to secure efficiency and compliance to company policies
• Manage Post & Couriers
• Travel arrangements and staff meeting whenever needed
• Any other administrative duties as directed

Requirements:

• A bachelor’s degree or equivalent
• At least 2 years of working experience in HR and Administrative
• Strong communication skills; both verbal and written
• Proficient in the English Language
• Proficiency in the computer applications in Microsoft Office: Word, Excel, PowerPoint and Outlook
• Ability to interact with both internal and external stakeholders at all level
• Ability to multitask, prioritize ad be flexible with changing business needs in a team environment.