Assistant to CEO (Mandarin Speaking)

Strategic Planning Support

• Research and Analysis: Conduct market research, competitor analysis, and gather data to inform strategic decisions.
• Strategy Development: Collaborate with the CEO to develop business strategies, goals, and objectives.
• Performance Monitoring: Track the implementation of strategic plans and prepare reports on progress and outcomes.

Liaison Between CEO and Departments

• Communication Facilitation: Serve as the primary point of contact between the CEO and department heads, ensuring clear and timely information flow.
• Meeting Coordination: Organize and attend meetings with department leaders, document discussions, and follow up on action items.
• Issue Resolution: Assist in addressing interdepartmental challenges by coordinating with relevant parties to find solutions.

Business Expansion Activities

• Opportunity Identification: Identify new markets, products, or services that align with the company's growth objectives.
• Partnership Development: Establish and maintain relationships with potential clients, partners, and stakeholders.
• Proposal and Presentation Preparation: Help prepare business proposals, pitches, and presentations for prospective opportunities.

Representation Duties

• Acting on Behalf of the CEO: Represent the CEO in meetings, events, or negotiations when they are unavailable.
• Stakeholder Engagement: Interact with investors, clients, and other external parties to convey the company's vision and objectives.
• Public Relations Support: Assist in managing the company's public image and handling communications with the media.

Project Management

• Initiative Oversight: Lead or coordinate special projects initiated by the CEO to ensure they align with strategic goals.
• Timeline and Resource Management: Develop project timelines, allocate resources, and monitor progress.
• Cross-Functional Collaboration: Work with various departments to facilitate project execution and resolve any obstacles.

Administrative Support

• Schedule Management: Organize the CEO's calendar, schedule meetings, and arrange travel plans.
• Documentation: Prepare reports, briefs, presentations, and other documentation required by the CEO.
• Confidentiality Maintenance: Handle sensitive information with utmost discretion and ensure data security.

Operational Oversight

• Process Improvement: Identify inefficiencies in workflows and recommend improvements.
• Policy Implementation: Assist in developing and enforcing company policies and procedures.
• Compliance Assurance: Ensure that departmental activities comply with legal standards and internal guidelines.

Team Leadership and Support

• Mentorship: Provide guidance and support to junior staff or new team members.
• Training Coordination: Help organize training sessions and professional development opportunities.
• Feedback Mechanism: Collect feedback from departments and relay important information to the CEO.

Personal Assistance

• Personal Tasks: Occasionally assist with personal errands or tasks to optimize the CEO's time management.
• Work-Life Balance Support: Help coordinate activities that contribute to the CEO's well-being and efficiency.

Key Skills and Qualifications

• Excellent Communication: Proficient in verbal and written communication; able to convey information clearly.
• Organizational Skills: Highly organized with the ability to manage multiple tasks and priorities simultaneously.
• Analytical Thinking: Strong problem-solving skills and the ability to analyze complex information.
• Interpersonal Abilities: Effective at building relationships and working collaboratively with diverse teams.
• Discretion and Confidentiality: Trusted to handle sensitive information appropriately.
• Proactive Approach: Takes initiative and can work independently with minimal supervision.
• Technical Proficiency: Skilled in using office software, project management tools, and other relevant technologies.

Educational Background

• Degree: A bachelor's degree in business administration, management, or a related field is typically preferred.
• Additional Qualifications: Certifications in project management or executive assistance can be advantageous.

Experience

• Professional Experience: Prior experience in executive support, project coordination, or administrative roles.
• Industry Knowledge: Familiarity with the company's industry can enhance effectiveness in the role.