Senior Executive - Intellectual Property Management

Taylor's University is a leading international University amongst the top 10 Malaysian universities. With an unparalleled for outstanding reputation experience provided to its students, Taylor's University is pioneering an approach to university education which aims to develop the intellectual, physical and emotional capability of its students and make them the first choice for employers of graduates. The University plans to build on its strength to move into the league of top 100 Asian universities.

Since its inception in 1969, Taylor's has become one of Malaysia most successful and reputable private high education institutions. Taylor's has continuously provided excellent services for its students in terms of diverse study options, relevant curriculum and teaching methods, ongoing partnerships with leading universities worldwide, strong industry linkages, up-to-date facilities and well-equipped campus.

Taylor's University is also a member of Taylor's Education Group which also comprises Taylor's College, Garden International School, Australian International School Malaysia, Taylor's International School KL & Puchong, Nexus International School Putrajaya and Nexus International School Singapore.

The Senior Executive, Intellectual Property Management at Taylor's University is responsible for the day-to-day administration of the university's IP portfolio, including patents, copyrights, trademarks, and other forms of IP. This role involves managing the preparation, filing, and prosecution of IP-related documents, overseeing patent research, maintaining accurate records, and ensuring compliance with regulations and deadlines. The Senior Executive also coordinates communication between internal teams and external firms, manages IP financial matters, supports transactions involving IP, and facilitates training to ensure adherence to IP policies. The position requires a strategic mindset, strong research and analytical skills, and the ability to work collaboratively across functional teams.

KEY RESULT AREAS / RESPONSIBILITIES
Day-to-day administration of Taylor's intellectual property ("IP") portfolio, including Patents, Utility Innovations, PCTs, Copyrights, Trademarks, Industrial Design, Know How and other forms of IP.
Assists in the preparation and filing of IP related documents, ensuring documents are processed in a timely and efficient manner complying with regulations and deadlines.
Oversees patent research process. Ensures invention disclosure are according to requirement and standards, due diligence, and research prior to coordinating patent requests with law firms.
Maintain accurate and up-to-date records of IP assets, including status, renewal deadlines, international filing deadlines, assignments, and licensing agreements.
Collaborate with internal stakeholders to ensure accurate and timely preparation, filing, and prosecution of IP applications; managing correspondence related to IP matters and ensuring timely responses to inquiries.
Manages the communication channel between internal team and outside firms to ensure that all IP related strategy decisions are implemented, and the internal team is updated about key developments.
Executive IP financial administration matters including invoice management, vendor management, expense tracking and payment processing of IP services. Alignment with Group Finance to ensure budgets are accurately utilised.
Manage and coordinate the internal reporting and documentation regarding the scope of IP matters, including budgetary allocation and projections, documentation and support materials for internal audits or compliance reviews.
Support transactions involving IP, including due diligence and agreements.
Manage, maintain and report generation of IP database.
Facilitate internal training sessions to ensure company-wide understanding and adherence to IP policies and procedures.
Work closely with cross-functional teams to facilitate the smooth flow of information and ensure that administrative processes align with the university's goals.
Assist and support in the development and implementation of the university's IP strategy.
Provide content in any university innovation flagship programs.

JOB SPECIFICATIONS
Qualification
Bachelor of Engineering, Science, Law or a related field. Advanced degree or certification in Intellectual Property is preferred.
A minimum of 2 years of relevant professional experience in an IP firm and/or in-house setting and/or universities with experience in nanotechnology, life science and/or biotechnology industry is highly preferred.
Significant small and/or large patent preparation and prosecution experience, including familiarity with IP laws (Patent, Utility Innovation, Trademark, Copyright etc.) regulations and practices.
Ability to approach IP creation and protection with a strategic mindset by anticipating future business, competitive and legal risks, and opportunities and offering creative solutions.
Excellent research and analytical skills, with meticulous attention to detail.
Positive relations with IP agents, industry and government contacts.
Strong written and verbal communication skills, with the ability to convey complex information clearly and effectively.
Familiar with Microsoft Office 365, SharePoint, Word, Excel and PowerPoint
Must possess a good communication skill.
Must maintain a high degree of integrity and confidentiality.

Key Competencies
Candidates should be innovative, look forward to challenging tasks, be a fast learner and be flexible to accept changes
Able to work well with cross-functional teams
Have practical experience in commercial aspects of IP such as licensing and monetisation.
Demonstrates sound judgment with respect to understanding risks and associated trade-offs combined with strong negotiation skills.
Ability to work as a team player.